Restricted Travel Policy
All students engaging in international travel in any way affiliated with NC State, whether Study Abroad or Non-Credit International Travel, must register their travel in advance through the Study Abroad Office for risk management and emergency support purposes.
The University also mandates that the Study Abroad Office implement a petition process for students intending to travel to a Restricted Travel Area to receive approval to travel. See REG 02.55.01, section 3.1.2.
Restricted Travel Area
“Restricted Travel Area” is defined as any location for which:
- the U.S. Department of State (DOS) has issued a Level 3 or Level 4 Travel Advisory, or
- the Centers for Disease Control and Prevention (CDC) has issued a Warning Level 3, or
- NC State has restricted travel.
Prior to Departure
Students wishing to pursue travel in a Restricted Travel Area must petition the Study Abroad Office to request special approval. In the petition, students must outline their intended plans, complete a safety assessment, and sign a Special Release and Hold Harmless Agreement indicating their understanding and acceptance of the risks.
For Group Travel, the steps below can be completed by the staff member leading the program on behalf of the students.
Once abroad, if students are in a country that becomes a Restricted Travel Area, the Study Abroad Office will complete a risk assessment based on the factors below and the director or designee will communicate with students and personnel if the program or university-affiliated travel is suspended and they are expected to return to the U.S.
If students wish to remain abroad, they must pursue a petition to receive approval and sign a special Release and Hold Harmless Agreement indicating their understanding and acceptance of the risks.
Petitions for Restricted Travel Areas
Taking into account the student’s health, safety, and security, and the information the student has submitted, the University will consider petitions to participate in a study abroad program or university-affiliated travel to Restricted Travel Areas. Petitions for Restricted Travel Areas are accepted or denied by the Study Abroad Office, in consultation with the Study Abroad Emergency Response Team, based on the materials submitted and analysis of relevant factors, including but not limited to, the following:
- specifics of and risks described in the travel advisory/warning;
- availability of on-the-ground support and resources;
- experience with independent international travel;
- academic need to study in the particular location (the likelihood that goals could be achieved elsewhere);
- duration of proposed experience;
- thoroughness of research included in the petition;
- viability of personal risk mitigation plan (safety assessment);
- whether independent or group travel;
- for student organization travel, whether there is faculty/staff support.
Submitting A Petition
Students must thoroughly review and acknowledge the risks outlined in the Department of State and CDC advisories and submit a restricted travel petition for consideration. Faculty/Staff leading group programs should request the group program restricted travel petition template from their program coordinator.