Billing and Payments

Each program page has a budget sheet that provides estimates of all necessary costs associated with studying abroad, including application charge, tuition, housing, airfare, and personal expenses. These budget sheets are listed at the top of each program brochure page and broken into fixed and variable expenses. All costs are estimates and vary based on personal spending habits and fluctuations in the exchange rate. Please note that the University reserves the right to alter the program format and/or costs in case of conditions beyond its control.

Timing of Charges

  • A student’s application charge must be paid to complete a study abroad program application. The cost of this application charge is listed in the program budget sheet and can be paid by check, money order, or credit card. See payment policies for more information.
  • Once a student has committed to a program, the full program balance will be billed to the student’s account. This balance must be paid through the University Cashier’s Office by the payment deadline.

What does the Program Balance Cover?

This is dependent upon the individual program. See the program budget sheet to understand what is included in the overall program costs. For example, some meals may be included in costs for one program but not for another.

What is the Administrative Fee?

All study abroad participants pay an Admin Fee. This fee allows the Study Abroad Office to provide a full range of advising and support services to students, faculty, and staff and is necessary because Study Abroad is only partially supported by state-appropriated funds. The fee supports 40% of staff salaries and 100% of operational expenses.

The Study Abroad Office provides the following services:

  • advising throughout the study abroad process, including application, preparation to go abroad, while overseas, and upon return
  • developing and presenting student predeparture orientation conferences and workshops
  • developing study abroad handbooks
  • facilitating course approval process ensuring credit transfer upon return from study abroad
  • scheduling courses and registering students in credit-bearing study abroad courses
  • coordinating academic course approvals for NC State group programs
  • ensuring correct transcript notation acknowledging and verifying study abroad participation
  • consulting  with Disability Resource Office to serve needs of students with disabilities and provide accommodations whenever possible
  • collaborating with Office of Student Conduct to review student conduct records
  • assisting program directors or on-site program staff with students who have disabilities or conduct records
  • supporting international exchange students coming to NC State
    • assistance with application process and preparation to arrive in the US
    • orientation upon arrival
    • course and housing registration
    • advising during their time on campus
    • events and activities to facilitate acclimation to NC State and immersion into campus community

  • providing study abroad scholarship opportunities
  • collaborating with the Office of Scholarships and Financial Aid, allowing students to apply aid to study abroad costs
  • maintaining exchange agreements and managing exchange balances
    *receiving incoming students allows outgoing NC State students to study at a foreign university while paying their regular NC State tuition

  • developing new programs and new program models
  • administering group summer and short-term programs
    • creating a program director handbook, and both standard and customized faculty forms online
    • assisting with the development of, as well as reviewing and approving site safety assessments
    • maintaining and distributing a detailed finance guide based on University guidelines and policies
    • providing financial training
    • assisting in creating program budgets that meet University guidelines
    • coordinating workshops that address trends and issues pertaining to leading study abroad programs
    • providing marketing support (full website, Fair, flyers, budget supplements)
    • hiring program directors, arranging for payments of salary and other compensation
    • securing travel authorizations and distributing travel advance funds
    • processing expense reconciliations with Travel Accounting; advocating for faculty in culturally unique situations
    • making program-related payments to on-site vendors
    • creating on-line applications for each program type which comply with all higher education regulations (FERPA, ADA, etc.)
  • assessing program enrollments and budgets, and evaluating the sustainability of programs

  • Study Abroad Office staff are on-call 24 hours of the day, 365 days a year
  • processing insurance for students and group program directors and staff
  • providing risk management and crisis response training for program directors
  • monitoring U.S. State Department advisories and world news to assess program location safety
  • monitoring Center for Disease Control advisories for health-related issues impacting travelers
  • managing petition process for intended travel to Restricted Travel Areas
  • managing International Travel Gateway registry
  • responding to student incidents, including coordinating medical care with insurance provider and on-site physicians
  • supporting on-site program directors when incidents occur, providing campus-based support network
  • coordinating crisis and emergency response

  • collaborating  with colleges and departments to
    • identify the most relevant study abroad programs for particular majors
    • identify the best time to study abroad
    • develop course mapping/approved courses
  • collaborating with Office of Institutional Equity and Diversity to identify ways to increase minority student participation in study abroad
  • developing special courses to enhance learning outcomes for study abroad participants