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International Travel Gateway

International Travel Gateway

Travel Safely, Experience More

What is the International Travel Gateway?

The International Travel Gateway is a registry of NC State students who are traveling abroad for non-credit bearing, University-affiliated purposes.

For example, if you are traveling abroad for a conference, research, service learning project, honors/scholars group, student club, athletic team, or NC State Arts, you must enter your travel itinerary in the Gateway (REG 02.55.01).

International Travel Gateway

How Do I Register?

  1. To register, click the red button above, and you will be transported to our gateway portal. There, you will need to enter your itinerary details, including your travel dates and destination.
  2. Next, you will need to research whether your destination is classified as a Restricted Area by the U.S. Department of State. If you plan to travel to a Level 3 or 4 location, please review the University’s Restricted Travel Policy, and submit your Gateway registration 4-6 weeks before your departure date.
  3. Then, you will need to list your emergency contact information, upload a photo of your passport, and download AlertTraveler.
  4. Once you submit your registration, our team will send you a confirmation email. Then, our insurance team will enroll you in international health insurance, and you will receive your insurance information prior to your departure date.

Why Should I Register My Travel?

Registering your travel allows our Emergency Response Team to contact, locate, and provide you with incident assistance in the event of an emergency.

The Gateway provides you with access to a security notification and communication system called AlertTraveler.

You will be enrolled in comprehensive international health insurance, which includes telehealth, mental health care, and evacuation services.

Who Should Not Register?

  • Students participating in traditional Study Abroad programs should not register their travel in the Gateway.
  • Students traveling for personal reasons should not enter the Gateway.
  • Faculty and staff should not register with the Gateway. Instead, they should refer to the Controller’s Office Travel Center and may obtain business traveler’s insurance through the Office of Insurance and Risk Management.

International Group Travel

If you are a faculty/staff leader traveling internationally with a student group for non-credit activities, please email the International Gateway Template to intl_gateway@ncsu.edu. Our office will then create individual registration applications for your students. Once this process is complete, student travelers will be directed to log in to the Gateway and finalize their applications.

Departmental Support

If a department or other party wishes to pay a student’s insurance bill, they may do so via Third-party Student Sponsorships (GA-1 form). If you have any questions, email sponsorbilling@ncsu.edu.

Visa/Immigration Appointments

Please inform our office within 2-3 weeks of your visa appointment to allow enough time to complete your insurance enrollment.

Questions

Contact our office at Intl_gateway@ncsu.edu