International Travel Gateway

What is the International Travel Gateway?

The International Travel Gateway is a registry of NC State undergraduate and graduate students who are traveling abroad for non-credit bearing, University-affiliated purposes. These may include, but are not limited to conferences, research, service learning, honors/scholars groups, student clubs, athletic teams, or NC State Arts. Students participating in these activities abroad are required to enter their travel itineraries into the Gateway (REG 02.55.01).

How Do I Register?

1. In order to register, you will need to compile the following information: the start and end dates of your University-affiliated travel, the location(s) to which you are traveling, and the address(es) at which you plan to reside while abroad. You will also need to list the purpose of your travel, emergency contact information, and whether your destination is classified as a Restricted Area by the U.S. Department of State (DOS). If you plan to travel to a Level 3 or 4 location, please review the University’s Restricted Travel Policy and be sure to submit your Gateway registration 4-6 weeks before your departure date if possible.
2. Once you have gathered this information, you are ready to enter the Travel Gateway! By clicking the red button above, you will be transported to our PackAbroad portal, where you will enter your travel itinerary.
3. After our team reviews your registration, you will receive a confirmation email. Then, our insurance team will enroll you in international health insurance, and you receive your insurance information prior to your departure date.

Why Should I Register My Travel?

• Registering your travel allows our Emergency Response Team to contact, locate, and provide you with incident assistance in the event of an emergency.
• The Gateway provides you with access to a security notification and communication system called AlertTraveler.
• You will be automatically enrolled in low-cost comprehensive international health insurance, which includes telehealth, mental health care, and evacuations for medical reasons, natural disasters, and political unrest. Insurance will be billed to each student’s account based on travel dates.

Who Should Not Register?

• Students participating in traditional Study Abroad programs should not register their travel in the Gateway because they are automatically registered through their Study Abroad application.
• Students traveling for personal reasons should not enter the Gateway.
• Faculty and staff should not register with the Gateway. Instead, they should refer to the Controller’s Office Travel Center and may obtain business traveler’s insurance through the Office of Insurance and Risk Management.

International Group Travel

If you are a faculty/staff leader and traveling internationally with a group for non-credit activities, please fill out the International Gateway Template and email it to intl_gateway@ncsu.edu. Our office will use this information to create individual registration applications for your students. Once this process is complete, student travelers will be directed to log in to the Gateway and finalize individual details.

Departmental Support

If a department or other party wishes to pay the insurance bill on the student’s behalf, they may do so via Third-party Student Sponsorships (GA-1 form). If you have any questions, email sponsorbilling@ncsu.edu.

Visa/Immigration Appointments

If you need a visa appointment in order to travel, please inform our office within 2-3 weeks of your appointment to allow enough time to complete your insurance enrollment.

Questions

Contact our office at Intl_gateway@ncsu.edu