Program Proposal & Renewal Deadlines

Group Program Proposal and Renewal Timeline

New program directors should meet with the Study Abroad Office three months prior to the proposed program deadline (and at a minimum, one month prior) to discuss program plans and in order to meet the proposal deadline. Proposals are accepted around two weeks after the deadline. Any programs changing program location, program directors, and/or courses offered must submit a new program proposal.

Program Term	Proposal Deadline	Renewal Deadline
Fall Short-Term	November 1*	January 15
Winter Break	November 1*	January 15
Spring Break and Spring Short-Term	January 15*	April 15*
Summer	May 1*	August 15*

* Deadline is the year proceeding the program start date. Example: A new Summer program running in 2025 will have their proposal application due on May 1, 2024

Please note: any programs that fall outside of traditional study abroad exchanges, direct enroll, or short-term group programs must be reviewed and approved by the Study Abroad Advisory Board and the Substantive Change Committee as appropriate. This includes any semester-length group programs (not exchange or direct enroll).