Fair Information for Program Directors

We have decided to postpone the fair until January, when we can outline new, alternate summer opportunities for the coming year. More details are forthcoming.

At this year's Virtual Study Abroad Fair, we aim to help students explore study abroad resources, interact with program directors, past participants, and study abroad staff, and learn about best-fit programs - in a virtual format.

Implementing this year’s Study Abroad Fair in a virtual format allows students to access study abroad information and resources outside of the time and space constraints of a traditional Fair. We hope to reach more students than ever and appreciate your support in making this event an interactive and dynamic experience for students.

This year’s Fair will be split between asynchronous and synchronous components.

Asynchronous

Starting on October 12, students will be able to access our virtual fair platform. They will be able to find out about study abroad programs and resources on-demand throughout the remainder of the application cycle.

Synchronous

From October 19 – 23, students can register and attend real-time webinars and info sessions. The Study Abroad Office will organize an info session and student panel for each college. We would like program directors to schedule a Zoom info session during this week. The dates, times, and registration links for each info session will be shared on each program’s virtual booth as well as on the main Fair landing page on our website.

When students visit “go.ncsu.edu/studyabroadfair” starting October 12, they will be directed to the Virtual Fair landing page.

From here, they can access the Virtual Fair platform and view the live info sessions taking place each day the following week.

The Virtual Fair platform is hosted on Prezi. Each program will have a “virtual booth” that will consist of a slide with a short video, digital flyer, and basic information, including a link to the program’s brochure page. Students can explore programs based on their area of study or by the program’s location.

 

 

Each program’s “virtual booth” will include:

  • The name(s) and email address(es) of the program director(s) or main contact(s) for the program.
  • A short callout (optional), like “Good option for Pre-Vet students!”, “Get 6 credits towards your Spanish minor”, or “Counts for Humanities and US Diversity GEP”.
  • The date, time, and registration link for the program’s Zoom info session.
  • A Go link and QR code to the program’s brochure page.
  • A digital flyer with an image, the program name and college, general program dates (ex. “2 weeks in Summer Session I), and course(s) offered.
  • A short (approx. 2 minute) video outlining basic details about the program using the template presentation (details below).

  • Submit Promo and Marketing Details Questionnaire in your program renewal application by Monday, September 21. You will be asked for details about your program as well as the date and time of your Zoom info session.
  • If you are creating your own presentation for the video using the template link (see tips and resource below): Update the template for your College using the links in the Tips and Resources section below and film your video. You can use Zoom’s screen share and recording feature, or a free screen recording program like Loom or Screencastify if you prefer. Upload the video recording to this Google Drive folder by October 5th. 

OR

  • If you indicated in your Promo and Marketing Details Questionnaire that you do not feel comfortable updating the presentation template: The Study Abroad Office will use the images and details provided in your questionnaire to create a presentation with your program details and send it to you by Friday, September 25. Using this presentation as the backdrop for your video, please record a short video. You can use Zoom’s screen share and recording feature, or a free screen recording program like Loom or Screencastify if you prefer. Upload the video recording to this Google Drive folder by October 5th.
  • Hold your Live info session between October 19 – 23. Be sure to record the session so you can send the recording to any interested students who are not able to attend. You can share the recording of your info session with the Study Abroad Office if you would like us to upload it to our YouTube channel and include a link in your Virtual Fair booth.

As always, please let your program coordinator know if you have any questions.

If you have decided not to run your program this coming summer, you may still wish to participate in the Fair to promote your program for next summer.

If you want your program to be represented in the Virtual Study Abroad Fair but are not planning to run your program this summer, please take the following steps:

  • Submit Info Session DetailsWe will include the date, time, and a link to register for your info session from your program’s Prezi booth and in our Study Abroad Fair event calendar on our website. If you’d like to hold an info session during the Fair (Oct 19 – 23), please complete the event submission form by no later than September 28th at 12 pm ET.
  • Submit Promotional Details Google Form Please complete this Google Form with some general information about your program that we can use to create your virtual booth.
  • If you are creating your own presentation for the video using the template link (see tips and resource below): Update the template for your College using the links in the Tips and Resources section below and film your video. You can use Zoom’s screen share and recording feature, or a free screen recording program like Loom or Screencastify if you prefer. Upload the video recording to this Google Drive folder by October 5th. 

OR

  • If you indicated in your Promo and Marketing Details Google Form that you do not feel comfortable updating the presentation template: The Study Abroad Office will use the images and details provided in your questionnaire to create a presentation with your program details and send it to you by Friday, September 25. Using this presentation as the backdrop for your video, please record a short video. You can use Zoom’s screen share and recording feature, or a free screen recording program like Loom or Screencastify if you prefer. Upload the video recording to this Google Drive folder by October 5th.

The fastest way to create the presentation to use for your program video is to update the templates using the links above. You will need to create a free Canva account. Canva is a relatively user-friendly, intuitive program, but the video above will show you how to edit the template in greater detail.

Don’t feel comfortable customizing the presentation for your program using the template provided? Indicate this in your program renewal questionnaire and we will create the presentation for you.

  • Scheduling your webinar on Zoom

We recommend requiring registration to your info session, which will enable you to collect questions from registrants beforehand, compile a list of interested students, and send reminder emails to registrants before the webinar.

Since Fair attendees won’t be able to interact with student volunteers at your booth this year, we strongly encourage you to include them in the info session.