Program Assistants

It is important for programs to have support based on the model and program participants. Many faculty utilize partner institutions as a home base for programs and for programmatic support, some utilize study abroad program providers, and others include other NC State faculty or staff in assistant positions. The Study Abroad Office will work with Program Directors to identify the best fit based on individual programs.

Assistant Director
This category typically includes NC State faculty or staff. The Assistant Director typically has specific knowledge or skills (language, expertise in field, etc.) that qualifies them to assist the Director. It is assumed that an Assistant Director would take over the program in the Director’s absence. As a result, an Assistant Director must be formally hired or contracted by NC State, receive appropriate compensation, and may receive a travel advance in his or her own name to cover expenses on-site. The Assistant Director position should be included in the initial program budget. If enrollments are much higher than anticipated, an Assistant Director position can be added in collaboration between the Director and Study Abroad Office.

If the Assistant Director is not currently employed by NC State, the position and individual must be identified at least 8 weeks prior to the start of a program to ensure appropriate human resources procedures can be completed.

Program Assistant
Program Assistants are typically NC State graduate students or less-frequently NC State undergraduate students. Graduate students may help to support the program in collaboration with on-site staff in the Director’s absence. Graduate student Program Assistants may or may not be enrolled in the program, and must receive appropriate compensation based on their role to include on-site expenses and in some cases an hourly compensation. Undergraduate student Program Assistants must be enrolled as program participants and are typically compensated in the form of a program cost reduction and/or by having their program expenses covered directly by the program. Program assistant positions should be included in the initial program budget. If enrollments are much higher than anticipated, a position can be added in collaboration between the Director and Study Abroad Office at least 8 weeks prior to the start of the program.