Withdrawal and Refund Policy

  • Any student who withdraws from a study abroad program must notify the Study Abroad Office in writing (study_abroad@ncsu.edu). 1, 2
  • Non-Refundable Application Charge:
    • The NC State Study Abroad Office portion of the application charge is only refundable if the student is not accepted to the program.
    • Students who withdraw their application at any time, before or after the decision date, will not be refunded the application charge.
    • A student who withdraws may transfer the NC State Study Abroad Office portion of the application charge to a program during the same or future year.
  • The Study Abroad Office will not provide refunds of any monies paid to outside institutions, organizations, or entities (e.g., tuition for direct enroll programs, host institution housing, third-party program providers, ISEP). Students should contact the outside institution, organization, or entity with questions regarding refund policies.

Additional Information for Semester/Academic Year Exchange Programs

Additional Information for NC State Summer, Spring Break, Winter Break, Other Short-term, and all Prague Institute Programs (effective Summer ’15):

Timeline of Student Withdrawal Amount of Program Cost Student is Financially Responsible to Pay 3
After commitment until the Payment Deadline $500
After Payment Deadline to 45 days prior to the program start date 25% or $500, whichever is greater
44 to 15 days prior to the program start date 50%
14 days to 1 day prior to program start date 75%
On or after the program start date 100%
  • Programs that are not financially administered by the Study Abroad Office may have a different refund policy. Students should inquire with their faculty director or program provider for details on the terms of their refund policy.
  • Students who choose not to participate in a program activity, either mandatory or non-mandatory (e.g., field trip, excursion, cultural event, or identified housing) will not be refunded any portion of the program cost.
  • Students have the right to file a refund application (an appeal) in the Student Accounts Section of the University Cashier’s Office.  The appeal must be substantiated by medical reasons, unexpected employment changes, death in the immediate family, or University error and will be reviewed by the University Fee Appeals Committee. The appeal can not be processed if you have received academic credit for the course.

1 This includes any required withdrawal due to academic or disciplinary misconduct.
2 Notifying a faculty director alone will not constitute withdrawal.
The program cost will be billed prior to the payment deadline, thus may not be posted to their student account at the time of withdrawal.

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