After over a year of limited opportunities for in-person student exchange, the Study Abroad Office, alongside our numerous campus and overseas partners, is looking forward to the Spring 2022 study abroad program and scholarship application cycle.
Given that many locations are still experiencing the adverse effects of the COVID-19 pandemic, the Study Abroad Office has devoted significant time and planning to best advise students for Spring 2022 programs. The following FAQ is meant to inform students, families/support systems, and our domestic/international partners of our timeline and deadlines, as well as relevant processes and policies.
In addition, applicants to approved Spring 2022 programs and non-NC State programs located in restricted travel areas should anticipate having to complete and submit a petition for final review by NC State’s Study Abroad Emergency Response Team (SAERT) before receiving ultimate approval to study abroad. Details about the petition process, requirements, and deadline will be made available to applicable students during the application process.
For Spring 2022, the Study Abroad Office will offer a reduced portfolio of exchange and partner programs in locations where we have greater confidence in the programs being able to proceed. The locations have been cleared through a rigorous risk assessment review in consultation with the Study Abroad Emergency Response Team (SAERT).
Given the limitations and lingering uncertainties related to the pandemic, exchange program competitiveness is difficult to measure. Spring 2022 applicants to exchange programs are encouraged to have greater flexibility and develop backup program options in consultation with their study abroad advisor.
Program Locations for Spring ’22
- Czech Republic
- South Korea
- United Kingdom
- Monday, August 2: Spring 2022 program and scholarship applications open; individual advising appointments become available.
- Monday, September 13: Last day for Spring 2022 exchange/partner program application individual advising appointments.
- Wednesday, September 15: Spring 2022 program and scholarship applications due by 11:59 p.m. ET
- Wednesday, September 29: Applicants for exchange/partner programs notified of admission decision via email
- Friday, October 1: Optional post-acceptance advising becomes available to newly accepted students
- Wednesday, October 13: Commitment deadline for accepted exchange/partner program applicants; study abroad administrative fee payment is due.
- Friday, October 15: Spring Break 2022 and Spring 2022 Non-NC State program applications due by 11:59 p.m. ET
- November 2021: Required pre-departure orientation. Date/time TBA.
- November 2021: Scholarship applicants notified of award decision
NC State’s Study Abroad Emergency Response Team (SAERT), composed of senior administrators from across the university, regularly assesses the health and safety risks of all locations to which we send students. SAERT takes into consideration the current data from a number of reputable resources, including, but not limited to the U.S. Centers for Disease Control and Prevention, the World Health Organization, and the U.S. Department of State. SAERT enforces the Restricted Travel Policy and oversees the student petition process for studying in “restricted travel areas.”
Regarding the health risks associated with COVID-19 in countries where NC State sends students, SAERT assesses risk based on a number of specific metrics, including, but not limited to: percentage of the population that is vaccinated, case counts and percentage increase/decrease over a two-week period, level of community transmission, and the healthcare infrastructure in countries.
The vaccine is the single most important action travelers can do to protect themselves, protect the host community, as well as protect the NC State community upon your return from traveling internationally. NC State strongly advises all NC State students to be fully vaccinated against COVID-19 prior to departure. The Centers for Disease Control and Prevention warns U.S. citizens to not travel internationally until you are fully vaccinated. Some host countries and institutions may require vaccination for entry. A number of countries require proof of vaccination or negative COVID test result for entry to various public buildings such as museums and restaurants. In some cases, fully vaccinated travelers may avoid otherwise mandatory quarantines upon arrival. Additionally, travelers returning to campus will be required to be tested and receive a negative test result prior to engaging in on-campus activities.
A “restricted travel area” is defined as any location for which:
- the U.S. Department of State has issued a Level 3 or Level 4 Travel Advisory, or
- the Centers for Disease Control and Prevention has issued a Warning Level 3, or
- NC State has restricted travel
The Restricted Travel Policy applies to all programs, including non-NC State programs. Even if a non-NC State program provider has approved and vetted a program for Spring 2022, NC State student participants must comply with all NC State processes, deadlines, and policies.
Applicants to tentatively approved Spring 2022 programs and non-NC State programs located in restricted travel areas should anticipate having to complete and submit a petition for final review by SAERT before receiving ultimate approval to study abroad. Details about the petition process, requirements, and deadline will be made available to applicable students well in advance.
Summer 2022 and Fall 2022/AY 2022-23 programs become available for students to apply in November 2021. Health and safety considerations, refund policies, and deadlines will be different; students are encouraged to stay in touch with their study abroad advisor and subscribe to study abroad newsletters for the most up-to-date information.
Fees and refunds
The study abroad “set-up fee” ($75), which must be paid prior to submitting an application, is considered non-refundable. However, set-up fee payments may be transferred to a different program within the same term.
The Study Abroad Office will not provide refunds of any monies paid to outside institutions, organizations, or entities (e.g., application fees, tuition for direct enroll programs, housing, third-party program providers, airfare). Students should contact the outside institution, organization, or entity with questions regarding refund policies.
The Study Abroad Office recommends that participants consider purchasing Cancel for Any Reason and Trip Interruption insurance, such as CISI Cancel for Any Reason Insurance or Gallagher Student Health & Special Risk coverage to insure their airfare, housing, and other required financial commitments (standard travel insurance may not sufficient as it no longer covers cancellations/interruptions due to COVID-19).
Feel free to contact firstname.lastname@example.org for general questions. Once you have started an application your study abroad advisor is an excellent resource for specific questions and concerns.
|Program Start Date||Go/No-Go Date||Petitions Due||Students notified|
|January 1-31 (Exchange & partner programs)*||n/a||September 15||September 29|
|January 1-31 (non-NC State programs)*||n/a||October 15||October 29|
|February 1 - March 31 (Exchange & Non-NC State programs)**||November 17||November 21||December 3|
*Students applying to programs in restricted travel areas must submit petitions as part of their study abroad program application
**Given the later semester start date, the Study Abroad Office will notify students on November 17 of whether or not their country of study is a restricted travel area requiring a petition to proceed
Ready to get started?
Watch the required Study Abroad 101 video series, review the identity-based resources, and complete your program and scholarship applications by September 15.