Application Charge and Support Provided by Study Abroad

The Study Abroad Office charges all applicants an application charge. The charge directly supports Office operational costs, allowing us to provide a full range of advising and support services to students, faculty, and staff. The fee is only refundable if a student is not accepted or the program is cancelled. These services include the following.

Student advising and support

  • advising throughout the study abroad process, including application, preparation to go abroad, while overseas, and upon return
  • developing and presenting student orientation workshops and handbooks
  • facilitating course approval process ensuring credit transfer upon return from study abroad
  • scheduling courses and registering students in credit-bearing study abroad courses
  • coordinating academic course approvals for faculty-led programs
  • ensuring correct transcript notation acknowledging and verifying study abroad participation
  • consulting  with Disability Services Office to serve needs of students with disabilities  and provide accommodations whenever possible
  • collaborating  with Office of Student Conduct to review student conduct records
  • assisting faculty directors or on-site program staff with students who have disabilities or conduct records
  • supporting international exchange students coming to NC State
    • assistance with application process and preparation to arrive in the US
    • orientation upon arrival
    • course and housing registration
    • advising during their time on campus
    • events and activities to facilitate immersion in  NC State campus

Providing financially accessible study abroad opportunities for NC State students

    • providing study abroad scholarship opportunities
    • collaborating with the Office of Scholarships and Financial Aid, allowing students to apply aid to study abroad costs
    • maintaining exchange agreements and managing exchange balances
      *receiving incoming students allows outgoing NC State students to study at a foreign university while paying their regular NC State tuition

Program development and administration, with a commitment to quality, safety and accessibility

  • developing new programs and new program models
  • administering faculty-led summer and short-term programs
    • creating a faculty director handbook, and both standard and customized faculty forms online
    • helping create, reviewing, and approving site safety assessments
    • maintaining and distributing a detailed finance guide based on University guidelines and policies
    • providing financial training
    • assisting in creating program budgets that meet University guidelines
    • coordinating workshops that address trends and issues pertaining to leading study abroad programs
    • providing marketing support (full website, Fair, flyers, budget supplements)
    • hiring faculty directors and arranging for payments of salary and other compensation
    • securing travel authorizations and distributing travel advance funds
    • processing expense reconciliations with Travel Accounting; advocating for faculty in culturally unique situations
    • creating on-line applications for each program type which comply with all higher education regulations (FERPA, ADA, etc.)
  • assessing student application numbers and evaluating sustainability of programs
  • making program-related payments to on-site vendors

Risk mitigation and management

  • Study Abroad Office staff are on-call 24 hours of the day, 365 days a year
  • monitoring world events and U.S. State Department reports on program location safety
  • coordinating crisis and emergency response
  • processing insurance for students, faculty and staff

Curriculum Integration and promoting importance of study abroad and an international education to NC State community and the state

  • collaborating  with colleges and departments to
    • identify the most relevant study abroad programs for particular majors
    • identify the best time to study abroad
    • develop course mapping/approved courses
  • collaborating with Office of Institutional Equity and Diversity to identify ways to increase minority student participation in study abroad
  • developing special courses to enhance learning outcomes for study abroad participants

Back < Cost and Billing