Steps to Follow to Propose a New Study Abroad Program


Please consult the new program deadlines page for term-specific program deadlines. 

  1. Contact the Study Abroad Office  –  Submit a Faculty Interest Form. The Study Abroad Office will arrange a meeting with the proposing faculty director, department head, graduate/undergraduate program director/coordinator of advising, and college liaison. We will discuss preliminary ideas for the program, including the course(s) planned to be taught and/or offered on the program, any course related excursions included on the program, program location, and when the program will be offered. Early discussions about the program will help weigh how the program will integrate into departmental goals and enrollment strategies, determine whether the program’s academic content meets departmental and university standards, identify any potential challenges and how those might be best addressed in the program development, and garner support from the department and college more broadly.
    Timeline: at least 18-24 months prior to the intended start date
    Initial interest meetings may occur no later than March 31 if faculty intend to submit a new program proposal for summer and spring break program.
  2. Determine preliminary logistics – The program coordinator will become the primary contact for the faculty director. The program coordinator will review the online proposal process, share information on the resources and support services provided by the Study Abroad Office, as well as responsibilities of a study abroad faculty director. The proposing faculty director will gather detailed information on matters such as on-site travel arrangements, housing options, meals, program events (admission to museums, cultural events, etc.), and determine whether the program will need program assistants. These steps are necessary to determine accurate preliminary costs and budgets. Preliminary logistical arrangements can be made by the Faculty Director independently, with the assistance of on-site vendors or agencies (after consultation with Study Abroad), or working in conjunction with the Study Abroad Office.
    Note: Faculty directors who intend to work with a third party program provider for on-site logistics should inform the program cooridnator before contacting a provider. Study Abroad staff will then request bids from a select few providers and consult with the director to determine the best choice.
    Timeline: at least 18 months prior to the intended start date
  3. Submit application – Submit the new program proposal components to the Study Abroad Office via the online process. Many details will still be in the preliminary state at this time, but the intended structure should be clear. A program proposal consists of several components, including a statement of program purpose, a letter of support from College Dean and/or Department Head, questionnaires, course information (including syllabus), CVs for non-NC State faculty/staff, and a preliminary itinerary, program budget and location safety assessment.
    Timeline: see program deadlines

Faculty will be notified by the Study Abroad Office of the decision on the proposal within one month of the completed submission. Some colleges have existing college-level international program committees who must approve your program’s courses. International program committee decisions typically follow, after the start of the fall semester.

Once a program has been approved by both the Study Abroad Office and the appropriate academic committee, if necessary, faculty directors may begin recruiting for the program! The Study Abroad program coordinator will consult with faculty directors about marketing, application advising, and finalizing the program’s budget.

For more details, please see Program Administration Timeline.  Submit the Faculty Interest Form now if ready to meet with a program coordinator. The Study Abroad Office staff look forward to working with you!

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