Faculty Director Responsibilities – Prior to Departure

  • Working with academic departments to establish study abroad course(s).
  • Collaborating with the SAO to develop a self-supporting budget with a program cost to students that is as low as possible.
  • Determining, in consultation with the SAO, whether the program will need program assistants.
  • Arranging for housing, meals, classroom space, excursions, on-site transportation, etc., and complying with NC State policies on purchases and contracts. Please note that the director need not make all arrangements personally. The SAO encourages use of on-site agencies, partner universities, and other support services if they are not cost prohibitive.
  • Marketing the program and recruiting students. This is a very important responsibility that rests primarily with the Faculty Director.
  • Providing prospective students with accurate and complete information on the nature and scope of the program.
  • Using the SAO’s application procedure, which complies with Family Educational Rights and Privacy Act (FERPA), Americans with Disabilities Act (ADA), and other higher education regulations.
  • Reviewing and accepting applicants online. Assistance is available from the SAO if faculty directors have applicants with disabilities or conduct records. (See the PackAbroad Reviewers’ Guide for step-by-step instructions on how to use the application system.)
  • Providing students with program-specific orientation materials.
  • Registering students with overseas embassy/consulate via the U.S. Department of State’s Smart Traveler Enrollment Program (STEP).
  • Preparing a comprehensive safety assessment, including risk management and crisis response plan.
  • Locating doctor/hospital and mental health provider in host country that complies with HTH Worldwide insurance.
  • Monitoring and notifying students of any risks associated with host country.
  • Locating and arranging accommodations for students with disabilities.

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