If the Study Abroad Office (SAO) manages a program’s budget, NC State faculty on 9-month contracts who serve as study abroad program faculty directors will receive a salary from the SAO through NC State Payroll. The salary is built into the program budget, following salary guidelines approved by the Study Abroad Advisory Board.
EPA Supplemental Pay Request
In order to receive compensation, an EPA Supplemental Pay Request form must be submitted. The SAO will initiate the request at the spring budget meeting. It will then be routed to the appropriate person in the faculty director’s home department/college, the SAO, and HR for approval.
Salary Payment Schedule
Faculty Directors will be paid the first half of their salary the month in which their program begins, and the second half the next month.
All program salaries must be paid through University Payroll and must include “fringe benefits.” These are mandatory deductions from pay, such as state and federal tax withholdings, and any voluntary withholdings. Such withholdings vary by employee but typically include: federal health insurance, OASDI (Old Age, Survivors and Disability Insurance; i.e. Social Security), State Retirement, TIAA Retirement Annuity, and an Optional Retirement Plan. These withholdings have an employee and an employer contribution. The SAO, as temporary employer for a faculty member leading a study abroad program, is responsible for paying the employer contribution, thus this amount is built into the overall program budget. As the employee, the faculty director’s portion of the fringe benefits will be deducted from the gross salary amount, as they would be from the regular NC State salary.
Delayed Salary for Late Receipts
Late submission of receipts to Travel Accounting damages the SAO’s relationship with Accounting and jeopardizes the ability and ease with which travel advance requests can be processed for the SAO. In response to late submission of program receipts, the SAO has implemented a policy of delayed salary. In any year that receipts are submitted late, the faculty director will receive a written reminder of the SAO’s policy regarding receipts with the expectation that receipts will be timely in the subsequent year. If receipts are submitted late again the subsequent year, no salary will be processed until after receipts are received and reconciled by the SAO, and submitted to Travel Accounting.