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STUDY ABROAD PRE-DEPARTURE HANDBOOK Please read thoroughly prior to Pre-Departure Orientation. Dear Study Abroad Student, You are about to begin what will probably be one of the most exciting adventures of your life studying abroad. With your departure only a few months away, you have likely begun to wonder what you should pack, what health precautions you should take before departing, and what it will be like living and studying in another country. Hopefully, this handbook will help answer some of those questions. We will cover these topics and more at the Pre-Departure Orientation. If you are studying abroad on a faculty-led program, we encourage you to consult with the faculty for further advice on your destination. The information that follows is a collection of advice from our office staff and former participants. If you have updated information upon your return from study abroad, please let us know. We would greatly appreciate it if you could help us update this handbook for future participants. Ultimately, no written materials or suggestions are going to fully prepare you for what lies ahead. Remember to expect the unexpected. The best that you can do is to commit yourself to keeping an open mind, remaining flexible, and being patient as you adjust to your new environment. Most importantly, remember to have fun! Sincerely, The Study Abroad Office Staff Quick Links
Important People Study Abroad Office (SAO) Ingrid Schmidt, Director 315 First Year College Commons Phone: (919) 515-2087 Financial Aid Adviser LaShawn Cooper JANUARY FAFSA (financial aid) applications for the next Academic Year become available. Forms may be accessed from the Financial Aid website: http://www.fis.ncsu.edu/financial_aid/ MARCH FAFSA (financial aid) applications or renewal forms due for the next Academic Year. In early March, students should begin registering for NCSU classes online via MyPack during their designated registration appointment. Students are responsible for contacting academic advisors to release advising holds before registration appointments begin. Students will receive an email from the SAO with reminders about the registration process. Pre-Departure Orientation for Summer programs APRIL Pre-Departure Orientation for Fall and Academic Year UNCEP and ISEP programs at UNCG, Greensboro, NC Pre-Departure Orientation for Fall and Academic Year programs JULY Tuition and fees for the Fall semester will be due for students paying tuition through the NC State Cashier's office. Only students on exchanges through NC State, UNCEP, or ISEP will pay tuition through the NC State Cashier's office. Refer to the Payment Policies for the exact date. OCTOBER In mid-October, students should begin registering for NCSU classes online via MyPack during their designated registration appointment. Students are responsible for contacting academic advisors to release advising holds before registration appointments begin. Students will receive an email from the SAO with reminders about the registration process. NOVEMBER Pre-Departure Orientation for Spring UNCEP and ISEP programs at UNCG, Greensboro, NC Pre-Departure Orientation for all Spring programs DECEMBER Balance due for Group Semester programs to SAO. Refer to the Payment Policies for the exact date. Program balances and insurance payments due to the Study Abroad Office. Refer to the Payment Policies for the exact date. THINGS TO DO: Before leaving the U.S. Read this handbook: Read this handbook in its entirety. You will be held accountable for knowing and abiding by the policies. Get your passport: Apply immediately if you do not already have a passport that will be valid for at least six months after your return to the U.S. Click here for more details. Get your visa: Refer to the U.S. Department of State website (http://travel.state.gov/travel/cis_pa_tw/cis/cis_1765.html) to find entry requirements for your host country. Click here for more details. Students going on short-term programs (spring break or summer) should check with the faculty director to learn more about visa requirements. You should not get your visa until AFTER you have been accepted by your host institution. Attend orientation: Mark your calendar and save the date for the mandatory Pre-Departure Orientation. Complete paperwork: Be sure to return all required forms to the SAO, including Health History and Emergency Contact information. Click here for a complete list. Visit Financial Aid: NC State students intending to use financial aid toward the cost of the study abroad program must schedule an appointment with the Financial Aid Office. Click here for more details. Make flight arrangements: Do not make flight arrangements until your acceptance to the program is confirmed and you have verified your required arrival date. Click here for more information. If you are studying abroad on a NCSU spring break or summer program, check with your faculty director for flight information. Get immunizations: Refer to the website of the Center for Disease Control and Prevention (www.cdc.gov/travel) to find health and vaccination requirements for your host country. Make an appointment with the NC State Travel Clinic or other health professional at least 6 weeks prior to departure to obtain necessary immunizations. Get prescriptions: Get copies of all medical and vision prescriptions to carry with you. If possible, have your doctor fill your prescriptions to cover your entire stay abroad. Click here for more health information. Make photocopies: Make copies of all of your important documents, including your passport, visa paperwork, airline tickets, prescriptions, etc. Leave one set of photocopies with a family member or friend in the U.S. and take the other set with you, separate from the originals. Make financial arrangements: Develop a budget for your time abroad and plan for multiple ways of accessing money. If you plan to use your debit or credit card from the U.S., check with your bank or credit card company to verify locations of use and extra fees that may apply. Click here for more information. Arrange for phone calls: If you plan to use a U.S. long-distance calling card while abroad, contact your phone company to obtain access codes and rates. Click here for more information about keeping in touch while abroad. Plan ahead for Registration: If you are going abroad for a semester or year, make arrangements with a friend, family member, or academic adviser to register you for courses at NCSU for the semester after you return, in case you are unable to register while abroad. Click here for more information about academics. Arrange for housing: If you are going abroad for a semester or year, be sure to complete any applications necessary to obtain housing overseas and upon your return to NC State. Click here for more information about housing. Confirm your permanent address: Verify that the SAO and Registrar have your correct permanent address to mail bills and other information. All students are required to attend the NCSU Study Abroad Pre-Departure Orientation*. At this session, we will expand upon topics in this handbook, discuss additional issues, and address your questions and concerns. You will also have the opportunity to meet other students planning to study abroad, returnees, and international students from several countries. The Pre-Departure Orientation for summer programs will include time to meet with the faculty director and other participants. *Students going on study abroad programs though UNC-EP and ISEP are also required to attend an all-day orientation at UNC-Greensboro. If the orientations fall on the same day, you should attend the orientation at UNC-Greensboro. Students going on Semester in Spain will be required to attend an orientation at UNC-Charlotte in addition to the NCSU Pre-Departure Orientation. They will send further information with your acceptance materials. Pre-Departure Orientation: Please check the scrolling announcements on our website for orientation dates, times, and locations. All students must submit the following to the Study Abroad Office BEFORE departing on your study abroad program (requirements may vary for spring break and summer programs): Emergency Contact Information* Health History* Arrival Information/Address Update* All students going on NCSU-sponsored study abroad programs must also turn in: Participant Agreement* (before departure) Enrollment Verification* (after arriving overseas and confirming your class schedule) Students going abroad on Non-NCSU programs: You are required to turn in the Emergency Contact information, Health History, and Arrival/Address information to the Study Abroad Office. Your study abroad provider may require additional forms. For anyone receiving financial aid: Consult with LaShawn Cooper in the Office of Scholarships and Financial Aid and turn in: Study Abroad Enrollment Agreement (Required) Financial Aid Direct Deposit Consent (We recommend you fill this out at the Cashier's Office.) *All forms available on-line through the SAO website, http://studyabroad.ncsu.edu. A passport is an internationally recognized travel document that verifies the identity and nationality of the bearer. A valid U.S. passport is required to enter and leave most foreign countries. New Passports: If you have not already done so, you should apply for a passport IMMEDIATELY. If you are applying for a passport for the first time, it may take 4-6 weeks to process your application. Cost: $100 Renewals: If you currently have a passport, but it expires within 6 months of your return to the U.S., you will need to renew your passport before leaving the U.S. to study abroad. Cost: $75 Expedited Service: If you are short on time, you may request express processing of your passport for an extra fee. Processing a passport with this service usually takes about two weeks. Cost: $60 + passport fees + overnight delivery costs More information and application forms are available on-line at the U.S. Department of State website Passport Agencies in Raleigh include:
Passport Photos: As part of the passport application, you will be required to submit two 2x2 inch photos. Check the U.S. Department of State website for requirements of the photos. Photos can be purchased at retailers such as Kinko's, Walmart, CVS, or AAA travel services. Prices vary. In addition to the photos needed for your passport, you may need photos for your visa, host country application, or international student ID card. Keep extras and take them with you when you go abroad. Special Notes for Non-U.S. Citizens: If you are not a U.S. citizen, contact U.S. Citizenship and Immigration Services (USCIS) immediately to ensure that you understand the requirements and do not jeopardize your residency status by participating in a program abroad. (See http://uscis.gov) You will also need to contact the embassy or consulate of your host country to obtain the visa requirements for residents of your country of citizenship. A visa is an official document (endorsement or stamp) issued by the government of the host country, placed by officials of the host country on a U.S. passport that allows the bearer to visit that country. It is your responsibility to verify the visa requirements for your host country and obtain your student visa. Visa regulations vary widely, and visa processing may take from a few weeks to a few months to issue, depending on the country. Therefore, you should check with the embassy of your host country AS SOON AS POSSIBLE to confirm visa application requirements. Begin collecting required documents, even if you do not yet have your passport, and submit your visa application as soon as you have all of the required materials. Some embassies will accept (or require) visa applications to be submitted in person; others will accept (or require) applications to be submitted by mail. It is important that you begin the visa application process IMMEDIATELY to ensure that you receive your visa in time to depart for your host country. See the U.S. Department of State website for up-to-date foreign entry requirements. This site will provide links to your host country embassy or consulate. If you plan to travel to other countries before, during, or after your study abroad experience, you will need to check each country's visa requirements. Check with the embassies in those countries BEFORE departure. All countries have strict regulations governing the ability of foreign nationals (including students) to work while residing in the country. Often, foreign students are not allowed to work at all, and restrictions may be included with your visa. Even in countries which do allow foreign students to work part-time, you may find that jobs are scarce, it's difficult to combine work and studies, or both. In any case, do not plan on working while abroad as a way to cover your expenses during your study abroad program. Your host university may restrict you from working even if it is legal for you to do so. At best, a part-time job while studying abroad should serve as a supplement to your personal expenses and travel budget. The best source of information about work options in your host country is your host university coordinator. Working without legal permission will, in many countries, be considered grounds for deportation. Ignorance of the law is not generally accepted as an excuse. Be sure to check with your overseas program coordinator for updated details about work regulations in your host country. All countries have strict regulations governing the ability of foreign nationals (including students) to work while residing in the country. Often, foreign students are not allowed to work at all, and restrictions may be included with your visa. Even in countries which do allow foreign students to work part-time, you may find that jobs are scarce, it's difficult to combine work and studies, or both. In any case, do not plan on working while abroad as a way to cover your expenses during your study abroad program. Your host university may restrict you from working even if it is legal for you to do so. At best, a part-time job while studying abroad should serve as a supplement to your personal expenses and travel budget. The best source of information about work options in your host country is your host university coordinator. Working without legal permission will, in many countries, be considered grounds for deportation. Ignorance of the law is not generally accepted as an excuse. Be sure to check with your overseas program coordinator for updated details about work regulations in your host country. Financial Aid: If you will be receiving financial aid, it is very important to meet with a Financial Aid counselor, and it is recommended that you fill out a Direct Deposit Authorization with the Cashier's Office. These forms will allow most aid to be deposited directly to your checking account, and will allow any aid which cannot be directly deposited to be mailed to the person you designate (family member or friend). Scholarships: The Study Abroad Office scholarship deadlines are in September & February. If you applied last year, you should have already been notified if you were awarded a scholarship. For students on ISEP Exchange, Semester in Prague, Wales, Florence, or Ghana : Scholarship amounts will be deducted from what you owe to the Study Abroad Office. For all other programs: When you receive your acceptance letter from your host university, you MUST submit a copy of your acceptance letter to the Study Abroad Office. Scholarship funds will be deposited into the direct deposit account that you have on file with the University. If you do not have direct deposit set up, the check will be sent to your permanent address on file with the University. If you did not apply for a Study Abroad scholarship, you are eligible to apply while you are abroad. Keep in mind that if you are applying for a scholarship while abroad, you should make sure to have other ways to pay for your expenses while abroad. Budgeting: The amount that students spend while abroad varies greatly. Here is some advice on developing a budget:
Banking: Before you leave, be sure that you understand how you will access money while abroad. You should have more than one means of getting money. What to take with you: You should have a small amount of foreign currency with you in cash when you arrive abroad. Most major banks can obtain foreign currency, but you should verify this in advance. Currency exchange services are also available at most international airports (in the U.S. and abroad). Make sure you have enough cash to cover bus/taxi fares, snacks, and a phone call for the first couple of days. We recommend taking about $100(U.S.) or the equivalent in foreign currency. Be sure to get small denominations - the equivalents of $10 or $20 bills. You can look up current exchange rates on websites such as www.oanda.com. Personal Checks : You should not expect to be able to cash personal checks (or any kind of check) abroad; it is virtually impossible. Traveler's Checks : Traveler's checks offer a convenient and safe way to carry money overseas. They are widely accepted around the world, and easily replaced if lost or stolen. However, this may not be a convenient option for accessing money if you are in a remote or rural area. You can purchase traveler's checks at most banks, AAA, and various other financial institutions. They can be purchased in U.S. dollars or some foreign currencies. There may be fees involved in purchasing and/or cashing the checks. Inquire at your bank for more information. ATMs : Automatic Teller Machines are becoming increasingly available overseas. ATMs tend to give you a good exchange rate, charge no exchange commission, and have 24-hour access. However, your bank may charge extra fees for using an ATM abroad, or have limits on daily withdrawals. Check with your bank for the following:
Credit Cards: Credit cards can be easily used abroad and tend to offer a good exchange rate on purchases. Some credit cards, such as Visa, are widely accepted, while others may not work world-wide.
Foreign Cables/Wires : In emergencies, money can also be wired overseas. While this is theoretically the fastest way to transfer money, caution is advised since it may take several weeks for delivery. Cables/wires must be sent to a commercial bank, not to an individual post office box. Foreign Drafts : Foreign drafts can be a fast, reliable, and relatively inexpensive way of transferring money. You can buy a foreign draft in U.S. dollars or foreign currency from your bank. The draft should be made payable to the student and mailed directly to you via an express mail service (FedEx, DHL, etc.). Drafts must be drawn on a bank abroad which maintains a relationship with your home bank. The name of the foreign bank will usually be written somewhere in the draft, and it is that bank that the student will go to draft the cash. Not all overseas banks can receive transfers from the U.S., so have a back up plan for transferring money or in case of an emergency. Power of Attorney: Consider arranging to give a family member or friend "Power of Attorney" to handle some of your financial affairs in your absence (i.e. to deposit checks made out to you into your bank account, sign official documents on your behalf, etc.). This is especially important if you will be receiving financial aid checks or other payments while you are abroad which would normally require your signature for deposit. Student Legal Services can assist you in drawing up a Power of Attorney document. You may also want to check with your bank to see what additional paperwork they may require in order to allow someone to access your account. Tuition Tax Information: Because you are making program payment directly to the Study Abroad Office (who will then make payments to the host university on your behalf) you will not receive a tax form 1098T from NC State for your semester/summer of study abroad. The Study Abroad Office can provide you with a cost sheet that outlines the breakdown of the cost of your program if you need documentation for tax purposes. NC State must pay a variety of charges to its international partner institutions to hold places for study abroad students. Some program expenses are incurred well before the program begins based on the number of students who sign up. Therefore, it is not possible for payments to be refunded in full if a student chooses to withdraw from a program. The following policies apply to NC State programs. All Programs Participants in any program who choose NOT to participate in a non-mandatory program activity (such as a field trip, excursion, cultural event, etc.) will NOT be refunded any portion of the program fee. All program withdrawals must be made in writing and submitted to the Study Abroad Office. NCSU Exchange Programs This portion of the refund policy refers to all semester and year programs in which students pay tuition to the NC State Cashier's Office. Unless the student's application is rejected by either the NC State Study Abroad Office (SAO) or the host institution, the application charge is not refundable for any reason. In the nomination letter from the SAO, applicants are given a due date for returning the Study Abroad Program Participant Agreement. After this due date, but before the due date for tuition, students may withdraw from the program with no further payment only if the host university agrees to the cancellation or if another candidate is accepted in the student's place. Similarly, full year students who wish to reduce their exchange to a single semester can only be released from their payment obligations if the host university agrees. Payment obligations include tuition and fees for direct exchanges or tuition, fees, room and board for ISEP exchanges. After the tuition due date at NC State (late July for Fall Semester, early December for Spring Semester), students can no longer be released from their exchange slot, and no refund will be made. For year-long exchanges, the first tuition due date applies for the full year. If a student withdraws from the exchange after the tuition due date but wishes to enroll at NC State during that same semester, their "slot" is already occupied by the incoming student, and they must pay a full additional tuition and fees charge. Semester Group Programs This portion of the refund policy refers to semester programs sponsored or co-sponsored by NC State, in which the program cost is paid to the SAO, and tuition is not paid directly to the NC State Cashier's Office. These programs include the Semester in Wales, Semester in Florence, Ghana semester, and Prague Institute programs. Direct enrollment slots at exchange partner institutions also fall under this category if billing is done through the NC State SAO. Unless the student's application is rejected, the application charge is not refundable for any reason. If a student withdraws from a non-exchange semester program after applying to the program but more than 30 days prior to the beginning of the program, the student will be refunded the program cost minus any portion of the program cost which is unrecoverable (for example, airline tickets, pre-paid room reservation deposits, host university tuition, etc.). If a student withdraws from a semester study abroad program after the program officially begins, no money will be refunded. Any payment received or postmarked after the program payment due date will be assessed a $100 late fee. Refer to the Payment Policies for the exact date. Flights: If you are going abroad on a semester or year-long program, please do not make flight arrangements until you receive your official acceptance from your host university and confirm the required arrival date. If you are going abroad on a NCSU spring break or summer program, consult with the faculty director regarding flight arrangements. Here are some general tips to consider before buying your tickets:
General Travel: One of the most exciting things about studying abroad is the opportunity to explore your host country and other surrounding areas while you are overseas. Here are some general tips:
Travel Agencies & Travel Resources: STA Travel www.statravel.com Student Universe www.studentuniverse.com Prestige Travel (travel to Africa) www.prestigetour.com ISTC (International Student Travel Confederation) www.istc.org ISIC (International Student Identity Card): The ISIC serves as an internationally recognized form of identification and allows students to take advantage of discounts all over the world for things such as flights, public transportation, accommodations, restaurants, and tourist attractions. You can also use the ISIC to establish an email account or international phone plan. For full details, visit www.myisic.com. You can obtain an ISIC at STA Travel, on-line, or in the Study Abroad Office at NC State. In order to apply, you will need to complete an ISIC application (available in the SAO), and provide a passport size photo (2"x2"). If you apply at the SAO, the cost is $22 (cash, check, or money order in U.S. funds drawn on a U.S. bank). Phone: Many students arrange a calling schedule with family and friends, setting a time each week when they will be at a certain number. There are several options if you plan to use phone services. International Calling: U.S. long-distance carriers offer a wide variety of calling options. Call around to compare prices or check with the carrier your parents use. You may need to get international dialing access to call from the U.S. and/or to call from overseas to the U.S. Calling Cards: Your host institution may send you information about international calling cards and rates from overseas. If not, ask a representative from your host university if they can make recommendations. Some calling cards purchased overseas are more economical than calling cards purchased in the U.S. Public Phones: In some countries, it is rare to find coin-operated pay phones. Some countries will have card-operated phones, and you can purchase phone cards at local stores and kiosks. Cell Phones: Students typically use cell phones overseas only for calling others within the host country. Most cell phones purchased in the U.S. will not work abroad, and GSM (global) cell phones are expensive, so it is often cheaper to lease or buy a cell phone once you arrive overseas. Check with your host institution or fellow students after you arrive for options available in your city. Remember -- a phone purchased overseas will typically NOT work in the U.S., so renting/leasing a phone, or buying an inexpensive prepaid phone may be your best choice if you can't live without a cell phone. Internet Phone Service : If both users have a microphone and speakers/headphones on their computers, you can talk for free through an internet phone service such as www.skype.com. You can also use Skype to call from your computer to cell phones and land lines in the U.S. for very reasonable rates. Email & Internet: NCSU Accounts: Because you will still be enrolled at NC State while abroad, you will continue to have access to your "unity" account through the internet at http://webmail.ncsu.edu. You should make sure this works before you leave NC State. Call 515-HELP if you have any difficulties. If you plan on using another email account while overseas (Gmail, Hotmail, Yahoo, etc.), make sure you forward your NCSU account to the other account. Host University : The majority of universities overseas will give students access to email and internet services, which are typically the least expensive way to keep in touch and access the web. You may find their computer centers have fewer computers or limited hours, but remember, not everyone has technology so readily available as in the U.S. If you choose to take a laptop, have it insured and check the technological requirements and facilities of the host university. While Traveling : Many cities around the world have internet cafes, where you can pay for internet access on a minute or hourly basis. Prices will vary. Mail: From the U.S., international mail can take up to 2-6 weeks for delivery. Postal services from abroad will vary, and could take longer. Generally, cards and letters are easy and inexpensive to send. However, if you or a family member wants to send a gift or care package, check with the customs agency of your host country to find rules and regulations about what can be mailed to/from the country Websites & Blogs: Keeping in touch around the world can be difficult, so more and more students are choosing to create their own websites or blogs. There are several free sites where you can write about your experience and post photos for friends and family to view, such as www.tripod.com, www.wordpress.com, and www.blogspot.com. If you're interested in reading about other students studying abroad, or creating your own blog, check out www.blogabroad.com. Be cautious about what you post; similar to Facebook, if your site is open to the public, you should not include specific information such as your full name, where you are, or where you'll be this weekend. Be aware that anything you post on-line is public information, so if you are doing anything illegal or in violation of university policies, you can be held liable. Most U.S. citizens who go abroad encounter no vast differences in safety or crime. However, no place in the world is completely without risk, and you should use simple precautions to improve your chances of staying safe, healthy, and happy while abroad. In this handbook and at the Pre-Departure Orientation, we will address general health and safety, along with emergency procedures. It will be important for you to use common sense and remember: if it is not something you would do at home, do not do it abroad. Be open to new experiences, but keep your wits about you. For general safety, learn from the locals, but also follow some basic guidelines. We suggest that you spend the first few days abroad orienting yourself to your new environment. Attend your host university's on-site orientation, learn which neighborhoods should be avoided, learn the transport system, and observe social cues such as appropriate dress and language. Safety Tips:
Anti-American Sentiment: There may be times, for reasons of personal safety, that you do not want to be marked as an American or otherwise identified as an easy target for theft or assault. If you are concerned about anti-American sentiment, you may want to refer to an organization such as The Glimpse Foundation (www.glimpseabroad.org). They have published a Cultural Acclimation Guide called "American Identity Abroad," which "aims to help study abroad students navigate the sticky issues that surround being a citizen of the world's only superpower." How does the Study Abroad Office monitor safety? The SAO pays special attention to the U.S. Department of State website and receives immediate notification of international travel announcements and warnings. Travel warnings are issued when the State Department decides, based on all relevant information, to recommend that Americans avoid travel to a certain country. The SAO staff and Study Abroad Emergency Response Team review this information, along with a variety of other reliable sources, to have up-to-the minute information on any countries where students are or will be studying. The Study Abroad Emergency Response Team is in place to manage any emergencies that may occur while students are abroad. This team is available 24 hours a day through the NC State Campus Police (919-515-3333). All students studying abroad are required to submit several forms, including an Emergency Contact Form, which enable the SAO to aid in an emergency. All students studying abroad are required to purchase the UNC system health insurance, which includes emergency assistance, evacuation, and repatriation. You should carry your insurance card with you at all times. (Click here for more details.) All students are provided with an emergency contact card before departure. You should carry this with you at all times. Emergencies Abroad: An emergency is an occurrence or situation that poses a genuine and sometimes immediate risk to the health and well being of program participants. Student safety is our highest priority. If you have an emergency abroad, first contact your on-site program coordinator. If there is an emergency that requires you to contact the Study Abroad Office, you may call 919-515-2087 during business hours, or NC State Campus Police at 919-515-3000 (available 24 hours/day). Both the SAO and Campus Police will accept collect international calls. If you can only make one call, you should call NC State Campus Police. They have instructions to accept collect calls, and then to call a member of the Study Abroad Emergency Response Team until they reach someone who can call you back immediately. If you would like a family member or friend to be available to travel to your host country in case of an emergency, make sure they have valid passports. Emergencies at Home: People need to know how to get in touch with you while you are away. You should have a conversation with your family before you leave to discuss what you will do in the event that there is a death or serious emergency in your family. Please be sure that your host university coordinator and the Study Abroad Office have your complete contact information, and inform both if there has been a family emergency. U.S. Embassy Assistance: U.S. Embassy personnel provide routine citizenship services (such as passport replacement) and emergency assistance for American citizens abroad. They also provide assistance to Americans abroad and their families in cases of death, serious medical emergency, and legal difficulties. You should locate the U.S. Embassy closest to your location by visiting: http://usembassy.state.gov. We want you to enjoy your experience abroad, and hope that your health and safety will be your top priorities. Here are some simple precautions to maintain your health and enjoy your study abroad experience: Before You Leave Assess your own health and any requirements for your host country. Some countries will require you to have a physical exam, due to visa regulations. Others may require or recommend vaccinations. See the Center for Disease Control for more information on your host country (www.cdc.gov). Consult a travel clinic at least 6 weeks prior to your departure date. Make an appointment with the Travel Clinic at Student Health Services (NC State students only), or with another reputable healthcare service or physician. Although most family healthcare providers administer routine immunizations, they may not stock specialized vaccines for your destination. Update your prescriptions. If you take prescription medication (including allergy shots or birth control pills, or if you wear prescription contact lenses), make sure you have an adequate supply for the duration of your stay. For medications, obtain statements from your prescribing doctor which are signed and dated by your doctor, indicating the generic and brand name of the medication, any major health problems, and recommended dosage. This will be vital information in case of an emergency. Plan for long term medication needs. If you take prescriptions on a regular and long-term basis, or if you will need anti-malarial medication, we strongly encourage you to talk with your health care provider to obtain medication for the duration of the program well in advance of departure. If prescriptions cannot be filled for the length of your program, investigate if your prescription can be filled abroad OR how you will be able to have prescriptions filled in the U.S. and have the medication shipped abroad. If your medication has to be shipped, check with customs officials in your host country to check for any restrictions. Document any medical conditions. If you have asthma, allergies, diabetes, or any other condition that may require emergency care, you should also carry a card, tag, or bracelet that identifies your medical condition. If you have (or have had) any medical or psychological conditions, be aware that the stress of adjustment overseas may cause the recurrence of conditions for which you have been successfully treated in the past. Please be sure to indicate these on the Health History Form submitted to the SAO. If you have questions or concerns, consult your physician or the Study Abroad Office. Pack wisely. Pack your prescriptions and medications in their original packages in your carry-on luggage. Make sure the name on the prescription appears the same as on your passport. It is also helpful to have notes from your physician explaining the condition that requires the medication. Customs officials may ask to see this. Pack necessities. Certain products may be more expensive or difficult to obtain overseas, or the brands and products may be unfamiliar. Thus, you may want to consider taking the following items with you: your preferred pain reliever or cold medication, contact lens solution, extra pair of glasses/contacts, syringes for medical injections, and feminine hygiene products. Practice abstinence or safe sex. We encourage students to be cautious about their sexual activity while abroad. HIV and other sexually-transmitted diseases are prevalent everywhere in the world. In some countries, the availability of condoms and other prophylactics is restricted, so if you plan to be sexually active, we recommend you pack your own condoms. While Traveling Avoid alcohol and caffeine. Remember that jetlag can worsen by dehydration. Caffeine and alcohol contribute to dehydration, so avoid them and drink plenty of other liquids, such as juice or water. The extra vitamins in juice will also help boost your immune system. Reset your body's internal clock. Try to adjust your sleep schedule to the time zone of your destination. If you start doing this a few days before you depart, it may help reduce jetlag. When You Arrive Take care! The first few days or weeks in your study abroad location will be very exciting and you may be tempted to overdo it. Remember that in addition to your cultural adjustments, your body will be going through a physical adjustment to a new climate, time zone, food, etc. Eat reasonably, drink plenty of water, and get plenty of rest. Drink water. You may want to start with bottled water if you are unsure of the tap water in your new environment. This will help reduce the likelihood of becoming dehydrated or having diarrhea. Look for health services. Make sure you know how to access health services, both for routine care and emergencies, in your new environment. This information may be included at your host university orientation. If not, contact the international office at your host institution. Use moderation when drinking alcohol. If you consume alcohol, consume it in moderation and follow the NC State University alcohol policy. (Click here for more details.) Because students under 21 are legally permitted to drink in many countries, American students are sometimes tempted to exaggerate it overseas. Alcohol can dehydrate you, further stress your body, and impair your judgment, all of which add strain to you in a new environment. Also note that your UNC system health insurance will not cover any accident/injury that occurs while a student is under the influence of alcohol. (Click here for details.) Mental Health Your mental health is also a concern while studying abroad. Adjusting to another culture typically involves stress for study abroad students, and stress is the number one cause of exacerbation of a pre-existing mental illness. The Study Abroad Office and staff at your host university can help put you in touch with the appropriate resources for counseling and advice. If you have a mental health condition, it is important that you go to your doctor prior to departure, sign a release for medical records, and take a copy of your records with you on the study abroad program. This will aid the process if you need to meet with a doctor overseas. For students with the UNC system health insurance (required for most NC State programs), the insurance provider (HTH) can help identify a counselor abroad in advance so that medical records can be released directly. Additionally, the NC State Counseling Center is available to you anytime from overseas. They have staff on-call for any emergencies during non-office hours. You can reach them during business hours (919-515-2423), or after hours via NC State Campus Police (919-515-3000). Both Campus Police and the Study Abroad Office will accept collect international calls. For All Programs Be aware that injury or illness resulting from alcohol use is EXCLUDED from coverage . If the insurance company finds that you had alcohol in your system during an event that requires you to submit a medical insurance claim, they will deny your claim. NC State Programs & UNCEP If you are studying abroad through NC State or UNCEP, you are required to purchase the UNC system health insurance (HTH) at a cost of $1 per day of your program. The UNC system policy provides low-cost comprehensive primary medical coverage with no deductible. Further information will be given to you at orientation. Prior to departure, you will receive your insurance card via email from the SAO. You should print this card and carry the card with you at all times. Also carry a claim form with you whenever you travel. Submitting a completed claim form, although not required, will expedite your reimbursement if you do need to file a claim. Although arrangements can be made for the insurance company to pay the hospital directly for very serious and lengthy hospital stays, or for services provided by an HTH approved physician, it is much more typical for a student to pay all costs up front and then be reimbursed. Be sure that you have access to adequate funds to cover a health emergency, and keep all receipts you receive in order to file your claim. If you plan to travel before or after the program dates, you may purchase an extension to your insurance coverage directly from HTH. We suggest purchasing the Travel GAP line of insurance as it is the closest to the coverage you will receive through the Study Abroad Office. This insurance can be purchased online at http://www.hthtravelinsurance.com. Please note: You are not required to use HTH to purchase your insurance coverage extension. Payment for the UNC system health insurance must be made to the Study Abroad Office. Your student account at NC State will NOT be billed for this insurance. Insurance payment is due the last day of classes the semester before you study abroad. Changes after that date will require a letter from your program. If you have any questions about the details of your insurance coverage, contact: HTH Worldwide Insurance Services http://www.hthworldwide.com Customer Service (U.S.) 1.866.281.1668 You can also access your insurance account on the HTH website (www.HTHstudents.com). On this site, you can obtain a list of English-speaking doctors for your location, find a local hospital, find common translations of medical phrases to the native language, as well as other helpful information. You must have your account ID number prior to logging into the HTH system. This ID number will be on your insurance card which will be provided to you by the SAO once you have been registered in the HTH system. Semester in Spain All payments, including insurance, are to be paid to UNC - Charlotte. Insurance through this program is administered through HTH. Semester in Ghana, Prague, Florence, or Wales Insurance is included in your program costs and is also administered through HTH. You will not receive a bill from the SAO for insurance. Students studying in Australia Your host institution will REQUIRE you to purchase host country (government-funded) insurance, which will cover you in that country only. You may purchase the UNC system insurance in addition if your host country insurance seems inadequate for your needs. NC State REQUIRES that you purchase separate medical evacuation and repatriation insurance at the cost of $4 per month with HTH. You may also purchase supplemental insurance if you plan to travel outside of your host country or before or after your program dates. ISEP For those studying abroad through ISEP, you should obtain your insurance through ISEP and you will be billed by ISEP. You will not receive a bill from the SAO for insurance. Non-NC State Programs For those studying on non-NCSU programs (IES, ISA, AustraLearn, etc.), the UNC system insurance (HTH) is available to you, but not mandatory. As a participant in a study abroad program with NC State, you are expected to take responsibility for your own actions at all times while studying abroad. You will be held accountable for your behavior and you are expected to abide by the NC State University Code of Student Conduct, all Study Abroad Office policies, and the laws and customs that govern the host countries where you will be studying or visiting. Additionally, you are expected to demonstrate respect for yourself and others at all times. These policies exist to ensure a safe, fair, and successful experience for all students participating in study abroad programs. Ignorance of these policies is not an acceptable excuse for policy violations. These policies are not designed to define misconduct in exhaustive terms, but to give you a general understanding of behavioral expectations. Failure to comply with host country laws/regulations, the NC State University Code of Student Conduct, Study Abroad Office policies, and/or engaging in behavior which may jeopardize the safety or well-being of yourself or others may result in dismissal from the program, failure of courses, loss of program costs, and/or an early return home at your expense. The NC State University Code of Student Conduct can be found online through the Office of Student Conduct (www.ncsu.edu/student_affairs/osc). The Code covers many topics, including but not limited to: academic integrity, cheating, plagiarism, disorderly conduct, harassment, hazing, drugs, theft, and weapons. Please familiarize yourself with the content, as you are responsible for the policies outlined. It is especially important to read section 4, part of which is included below, related to off-campus conduct: 4.1 The University reserves the right to take necessary and appropriate action to protect the safety and well being of the campus community and to support the mission of the University. Such action may include taking disciplinary action as outlined in this Code against those students whose behavior off-campus poses a potential danger to others, to self, or would otherwise disrupt the campus environment or adversely affect the University. COMMENTARY: The University will not routinely invoke the disciplinary process for violations of this Code which occur off-campus, except for academic dishonesty, dangerous misconduct, serious criminal offenses, violations of the NCSU Policy On Illegal Drugs, violations that occur at University sponsored activities or significant community disturbances. While studying abroad, you will most likely be going to a location where you will be of legal drinking age in that country and where alcohol may be more a part of the everyday culture. Distance from home may lessen your inhibitions. However, you are encouraged to use good judgment if you choose to consume alcoholic beverages while abroad. Occasional drinking of alcoholic beverages in moderation is permitted provided that you are of legal drinking age in the area you are visiting. However, excessive and irresponsible drinking, leading to intoxication and behavior that interferes with the rights of others, is subject to immediate disciplinary action, including termination from the program, parental notification, and return home at your own expense. Note that the UNC system insurance (HTH) administered through the Study Abroad Office does NOT cover any injuries that occur while you are under the influence of alcohol or other drugs not prescribed by a physician. Per the NC State University Alcohol Policy: -4.6.3, A person who violates law or University policy while intoxicated remains fully responsible for his or her actions and the consequences thereof. The consumption of alcohol and/or the results of such consumption are never considered to compromise personal responsibility or accountability. The NC State Code of Student Conduct and all regulations are applicable while you are studying abroad. Tips for responsible use of alcohol:
Despite what you may have heard about relaxed drug laws outside of the U.S., drugs are illegal in most countries around the world. In fact, drug laws are often more strict around the world. In some countries, possession of even a relatively small amount of illegal drugs can be grounds for a mandatory jail sentence or the death penalty. Once you have ventured beyond U.S. borders, U.S. laws and constitutional rights no longer protect you. Many practices which are illegal or grounds for mistrial in the U.S., including extraction of a confession, entrapment, or police searches without a warrant, are admissible in courts in other countries. In some judicial systems, there is no bail requirement, no jury trial, and the burden of proof is on the accused to prove his or her innocence. It is your responsibility to understand the laws of a foreign country before you go. "I didn't know it was illegal" is not an acceptable defense. If you ever get into legal trouble abroad, you should immediately contact the nearest U.S. Embassy or Consulate. A U.S. Consular Officer can:
A U.S. Consular Officer CANNOT:
The U.S. Embassy personnel provide routine citizenship services (such as passport replacement) and emergency assistance for American citizens abroad. They also provide assistance to Americans abroad and their families in cases of death, serious medical emergency, and legal difficulties. In general, the U.S. description of sexual harassment is any unwanted sexual advances and/or behavior of a verbal, visual, written, or physical nature. You should note, however, that this description may not be the same for the country in which you are studying. In such cases, you are encouraged to discuss the issue with staff at your host university or the Study Abroad Office to determine an appropriate course of action. You should trust your judgment and intuition. There are many types of harassment, including psychological, sexual, and verbal. Harassment can be between two students, between a professor or staff member and a student, between a homestay family member and a student, etc. Harassment or assault can happen overseas just as it can on campus. Harassment may include:
If a situation makes you uncomfortable, it needs to be addressed. Per the NC State Unlawful Harassment Policy, "North Carolina State University hereby affirms its desire to maintain a work environment for all employees and an academic environment for all faculty and students that is free from all forms of harassment. Harassment is completely incompatible with the values and goals of North Carolina State University and will not be tolerated." Make sure you are aware of any harassment and assault policies at your host university, and know how to report an incident or emergency. Disabilities Students with disabilities are increasingly participating in study abroad programs around the world. As with other issues mentioned in this section, the key to a successful experience is advanced planning. Accessibility and accommodation for students with emotional, mental, learning, or physical disabilities may vary at different program sites. Be sure to consult with staff at your host university or the SAO about any accommodations you may need BEFORE you leave for your program. One resource to check out is Mobility International USA, an organization dedicated to international opportunities for people with disabilities Helpful sites: Gender Issues Adjusting to another culture can pose some challenges for interactions and relationships. Often what Americans perceive as appropriate behavior between the sexes, or acceptable gender roles, are not the same in other cultures. Take cues from natives of your host country to gauge what is appropriate. Overall, when evaluating the gender differences in your host country, both male and female students should keep an open mind and see these differences as an opportunity to gain insights into a new culture. Female students in particular may find their behavior restricted. Because many cultures around the world have been exposed to images of the U.S. and American women in movies, TV shows, and advertising, foreign nationals sometimes make stereotypical assumptions about American women. Female students should be aware of how their dress, body language, and eye contact communicate to people in their host culture. All students should consider the following:
Helpful sites:
Race & Ethnicity Although you may think of race and ethnicity as universally defined, they are very much culturally determined. While abroad, you may find that you are an ethnic minority or majority for the first time in your life, or you may find that the ethnic identity you have always felt to be an integral part of yourself is viewed in a completely different way in your host country. If you are visiting a country where you have ethnic or racial roots, you may find you are expected to behave according to the host country norms in a way that other Americans of a different background are not. Or, you may find that you are considered an American first, and your ethnic or racial identity is considered unimportant. In many countries, there are homegrown ethnic or racial conflicts, and you may find you are identified with one group or another because of your physical appearance, until people discover you are American. It is extremely unlikely that any of these situations will involve any threat of physical harm to you as an international student. However, by researching the situation of your host country, you can prepare yourself for situations you may encounter. Upon request, the SAO staff will try to put you in contact with a student or staff member at NC State who has experience in your host country and can address these issues with you. Helpful sites:
Sexual Identity You may already identify yourself as heterosexual, gay, lesbian, bisexual, or transgender, or you may still be exploring these issues. In any case, you may find the social climate, laws, and personal interactions of your host culture differ from the U.S. Keep in mind that many of the ideas held in the U.S. about sexuality and sexual orientation are culturally-based and may be different in your host country. In some cultures, Western understandings of "gay" and "straight" do not exist or do not carry the same importance; people in same-sex relationships may not see this behavior or preference as an identity. In other cultures, there are active social movements for civil rights for sexual minorities. So, in preparing to study abroad, it may be important for you to research the LGBT climate of the countries you will be visiting. Though research might lead to frightening information, it will help you to be better prepared to face the environment you will encounter abroad. Even if you do not plan to have sexual relations while abroad, you should be informed about specific laws pertaining to sexual behavior and sexual/gender orientation. When doing research, you should try to ascertain:
You may find that other cultures have more liberal behavior than the U.S., or that you will need to hide your sexual preferences to avoid cultural ostracism or arrest. Helpful sites:
(This section is written with semester and year-long students in mind. Students going abroad on NCSU spring break and summer programs should consult with the faculty director regarding academic questions.) Differences in Academic Systems Part of studying abroad is learning how different academic systems function and understanding some of the comparative advantages and disadvantages of the American system. Although every host country will be somewhat unique, there are a few general points to keep in mind: Support services and office hours are generally less extensive than what you may be accustomed to in the U.S. You must actively seek information as to how the services and office hours work at your host university. Course requirements will typically not be as extensive as you are accustomed to in the U.S. Other academic systems do not usually offer continuous assessment through quizzes, short papers, midterms, labs or discussions, and reading assignments. You may be given only a recommended reading list and then have 70-100% of your final grade based on only one or two projects or a comprehensive exam. Students may be expected to work very independently. If you find that you have a lot of time on your hands, make sure that you clarify the course requirements with your professor so that you do not put yourself at risk of missing assignments or failing a course. Undergraduate students must receive at least the equivalent of a C- at NC State in order to receive transfer credit for your coursework abroad. Accessibility of professors will often be less than in the U.S. Professors may have limited or no office hours. Nevertheless, you should make every attempt to speak with your professors if you have questions about course content or academic performance expectations. Teaching styles will vary. In most other university systems, professors are not considered responsible for motivating students or for ensuring good academic progress. You may encounter professors who only read prepared lectures, or who require a great deal of note-learning. Classroom norms also vary across cultures. Be sure you understand policies and expectations regarding class attendance, late arrival, participation in discussion, and the importance of lecture details. Grading systems differ at almost every university. You should refer to the Study Abroad Office website to find grade and credit equivalency guidelines for your host university (credit hour guidelines). If you are studying abroad through another program, ask that agency for grade and credit equivalencies. (Remember, undergraduate students must receive the equivalent of at least a C- at NC State) Language issues may be of concern if you are taking classes in a foreign language. The first few weeks will require extra effort. In the beginning, you may want to focus on listening comprehension. Before class, ask your professor if you can record lectures, or ask a fellow student if you can borrow his/her notes. Another helpful strategy is to join or create study groups with other students. Course Requirements For all undergraduate students on NC State programs*, all credit from courses passed (C- or better) from your study abroad will be awarded as transfer credit toward your NC State degree. This will not count toward your GPA. If you receive any grade lower than the equivalent of a C-, you will not receive any credit. Credit for fulfillment of your department (major or minor) requirements and GEP requirements will be granted at the discretion of your academic department(s) and college. The "Academic Advising" form, which you completed as part of your application, serves as preliminary approval for fulfillment of such requirements. The department will review your transcript and academic work upon your return before granting final approval. Only the credit hours will transfer; grades from your study abroad program will not be recorded in your NC State GPA and individual courses will not appear on your transcript*. *Exceptions for Semester in Spain and Prague Institute Students: You will be enrolled in NC State courses, which will not be treated as transfer credit. Credits and grades will be recorded on your transcript as NC State courses and calculated in your NC State GPA. *Note for graduate students: Graduate Students should refer to teh graduate student handbook (section 3.1) and consult with the NCSU graduate school for information regarding the credit transfer policies. Registering for Courses Abroad When you applied to study abroad, you should have kept a copy of the "Academic Advising Form" form, which you filled out in consultation with your department and college. This form should be your first point of reference when choosing your courses overseas. However, sometimes students get overseas and find they need to make adjustments to their class schedule, due to scheduling conflicts or lack of course prerequisites. Here are some general guidelines for registering for classes overseas: Email the department and college contacts that pre-approved your courses before enrolling in classes that are not listed on your "Academic Advising Form." Once you give them as much information about the courses you are able to take, s/he should be able to tell you whether it will transfer for credit. Include information such as course titles, course descriptions, and any reading lists or course requirements that you can obtain. Make sure you have the NCSU contact's name, address, phone number, fax number, and email address with you. (There is a place at the front of this handbook to enter the information.) Your academic department at NC State has the final authority in accepting (or not accepting) classes towards the fulfillment of degree requirements. Enroll in 12 credit hours. You must be enrolled in the equivalent of at least 12 credit hours (9 for graduate students) each semester you are abroad. Failure to maintain full-time status while abroad could jeopardize your enrollment at NC State and your eligibility for financial aid. Students receiving financial aid may need to pay back a portion of their aid if they do not maintain a full-time course load. In some cases, your host university may have different full-time enrollment regulations. You should refer to the Study Abroad Office website to review credit and grade equivalencies for your host university. See http://studyabroad.ncsu.edu and click on the credit equivalencies tab. (If you are studying abroad through another organization, you may need to refer to them for credit and grade equivalencies.) If your host university requires you to enroll in MORE than the equivalent of 12 credit hours per semester, you are required to meet their minimum enrollment requirements. If you host university allows you to enroll in LESS than the equivalent of 12 credit hours per semester, you are still required to meet NC State's minimum enrollment requirement of 12 credit hours per semester. Complete the Enrollment Verification Form (available online) once you have arrived abroad and made your final course selections. Keep a photocopy for your own records, and mail or email the original to the Study Abroad Office. Keep your work. Keep copies of reading lists, exams, papers, and other documentation of the coursework you complete overseas. This material is extremely important for the final approval of transfer credit by your academic department at NC State. Do not mail or pack this material; carry it with you in your carry-on bag on your return flight home. Transcripts In order to receive credit for the courses you take abroad, you will need to have your overseas transcript sent to the Study Abroad Office (not to yourself). The SAO and Registration and Records will only accept a transcript that is received in a sealed and signed envelope. Once the SAO receives and processes your transcript, we will notify you to pick it up from the office. After you pick up your transcript, you must then take it to your college in order to receive credit towards your major, minor, and/or general education requirements.* You must also take supporting materials (test, papers, notes, assignments, etc.) from your courses overseas. Course credits must be approved by your academic adviser in order for the credits to be transferred towards your degree at NC State. Until then, the overseas credit will not be reflected in your NC State credit totals or in your degree audit. This is not an automatic process, but is dependent on your initiative. *For students studying through Semester in Spain and the Prague Institute, you will receive NC State credit instead of transfer credit. The timeline for transcripts varies, and in many academic systems, the transcript may not be available until several months after the end of the semester abroad. Therefore, if you need your transcript shortly after your return, because you are applying for scholarships, honors programs, or graduate school, you should:
Registering at NC State Don't forget to arrange registration via My Pack for the semester following your return. You will receive an email from the SAO while you are abroad which will include detailed information and deadlines for on-campus course registration. It is your responsibility to email your academic adviser to release your advising hold while you are abroad. Send your adviser an email with a reminder that you are abroad, a list of courses that you are considering for registration, and a request to release your advising hold. It is in your best interest to do this well in advance of your registration appointment to avoid complications. If you are unable to register yourself online, make arrangements for a friend or family member to register you through Pack Tracks at the appropriate date/time. If you do not register by the registration deadline, NC State will assume you have withdrawn from the university and you will be charged a late registration fee. Notes for Seniors Some academic departments have residency requirements that state that you must complete a certain number of credit hours on campus at NC State (such as 30 of the last 45 credits earned towards your degree). Study abroad is often regarded as an exception to this requirement, but you must apply for permission for such an exception from the dean of your school or college before leaving. If you plan to spend part of your senior year abroad, and particularly if you plan to graduate immediately after your return from abroad, remember that you may not receive your transcript from the overseas university until several months after your return. Therefore, you should not plan to receive your degree earlier than one semester after your return. You should discuss your situation with your academic adviser and the host university to request that special efforts be made to process your grades and transcript as early as possible. As with other students, your transcript should be mailed directly to the Study Abroad Office. Once the SAO receives and processes it, you will be notified and you are responsible for taking it to your academic department(s) to have the credits applied to your degree. If you plan to apply to graduate or professional school, you may want to complete application requirements prior to leaving for your study abroad program. Speak with an admissions officer at the school before leaving to discuss your plans and the possibility of grades and/or your degree being delayed. If necessary, you may take the GRE, LSAT, MCAT, or other graduate and professional school exams at many locations abroad. For more information, contact the Educational Testing Service at (609) 921-9000 or visit their website at www.ets.org. For the MCAT, contact the Medical College Admissions Testing Service at (319) 337-1357. Housing Abroad Housing options at your host university will vary. Some may require all study abroad students to live in a certain area, while others may offer choices such as residence halls/dorms, apartments/flats, or homestay. Also know that the accommodations in your host country may not be as luxurious as you are accustomed to at home, so keep an open mind. Your Study Abroad Advisor may have some information, but you will find more in-depth information from your host university. It is up to you to research your options and make the decision that is best for you. Students going abroad on NCSU spring break and summer programs should consult with the faculty director to find out what housing options will be available during your program. Homestay: If your host university offers the option of homestay, you will have a great opportunity to expand your cultural experience beyond the university. However, living with a family can also pose special challenges. Remember that while the host family will typically receive a stipend to cover the costs of your room and/or board, the money cannot possibly reimburse them for the inconvenience and annoyances of having a bad student experience. If you choose homestay, here are some general recommendations:
While host families are typically interested in interaction with international students, they are also being paid for their hosting duties, and in some cases consider it an income supplement. While you should expect your family to provide a safe, clean living environment, adequate meals, and a polite, respectful atmosphere, the amount of personal interaction may vary from family to family. If your family is truly unreasonable or if you are uncomfortable with your family, you should consult with your host university coordinator. Be sure the reason for wanting to move are more serious than small inconveniences (phone use, curfews, etc.), or culturally-based issues that are likely to be the same from family to family. Housing at NC State If you have already signed a contract and are assigned to University housing for the semester you will be abroad, you will need a release from your contract. You may take your acceptance letter from your host university to the Housing office, and any fees should be waived. This is not a letter from the Study Abroad Office. If you want to live on-campus when you return, you will need to reserve a room on-line through University Housing (www.ncsu.edu/housing). We encourage you to consider continuing your international experience and live in Alexander Global Village! You will have an international roommate, the chance to participate in and develop international programs, and the opportunity to serve on multiple leadership councils. Living in Alexander is a great opportunity to meet your fellow study abroad returnees, students from other countries, practice your language skills, and live in an internationally-focused environment. If you currently live off-campus, or if you want to live off-campus upon your return, it is your responsibility to make your own arrangements and any necessary payments. Luggage Don't take more luggage than you can carry. You should be able to maneuver comfortably through airports and train stations with your bags. Check with the airline (of your originating flight and any connecting flights) to find restrictions on size, weight, and number of bags permitted. Whatever combination of luggage you choose (suitcase, backpack, duffle, carry-on, etc.), all luggage should be sturdy, and able to withstand the bumps and bruises of air, bus, and train travel. Consider luggage an investment -it is better to spend more money on a good quality bag that can be used for years to come. Label all luggage inside and out with your name and permanent address contact information. Learn about the customs and security procedures of the airports where you will be traveling, and be respectful. It is not unusual for customs and immigration officers to ask detailed questions or search luggage. If you or your parents carry homeowner's or renter's insurance, check with the insurance agent to see if your belongings can be covered under the policy. If not, consider purchasing baggage insurance, available through travel agencies, ISIC, and some credit card companies (if you purchase your airline ticket with the card). Baggage insurance often protects your possessions the entire time you are abroad, not just while you are flying. General Tips: Packing is going to vary for every individual. Here are some general guidelines to keep in mind:
PACKING LIST Essentials:
Helpful Items :
If you plan to travel extensively while abroad :
THINGS TO DO: When You Arrive Abroad Call home: You may not be able to call home immediately upon arrival, but do call or email someone at home to let them know you arrived safely. Send contact information: Send your overseas address, phone number, and email to the SAO so that we can send you important information. Keep in touch with academic contacts: Correspond with your NC State departmental and college contacts if you change your class schedule after arriving overseas. Keep copies of those correspondences so that you have record of what has been approved. Send your Enrollment Verification Form: After registering for classes abroad, complete the form, keep a copy for yourself, and send the original to the SAO via mail or email. Save your work while studying abroad: Save copies of all academic work (class notes, syllabi, reading lists, tests, papers, etc.). At the end of your program, bring these materials home in your carry-on luggage. Your academic department may need to see your work before approving your transfer credit from the university abroad. Arrange to have your transcript mailed to the Study Abroad Office: Make sure your main contact at your host institution has an accurate list of the courses you have taken, and will send your transcript to the SAO at the conclusion of our program. After we assess your transcript, you will be contacted to pick up the transcript and submit it to your academic department. Register for NC State classes for next semester: In March and October, the SAO sends email reminders to register for courses for the semester following your return. It is your responsibility to email your academic adviser to release your advising hold while you are abroad. The process of mentally, physically, and emotionally adjusting to a new environment is commonly known as "culture shock." It is a response to being in a situation where everything is different from your previous experiences, including language/slang, food, transportation, body language, and everyday activities. Culture shock covers a wide range of reactions from mild annoyance to frustration, depression, fatigue, and excitement. The Glimpse Foundation has published several guides based on their extensive survey research with study abroad returnees. Here is their description of culture shock and its phases: "...Culture shock manifests itself differently in different people, but research has detected general patterns of emotional highs and lows experienced by international travelers. These phases vary in duration and severity, and are not necessarily linear. Euphoria -The first few hours, days, or weeks abroad are often characterized by the excitement of sensory overload. Both adrenaline and expectations are running high, and everything seems new and intriguing. Irritability and Hostility -Once the initial "honeymoon" phase subsides, dissonances between native and host cultures begin to seem more pronounced, and a sense of alienation can set in. Curiosity and enthusiasm about-face, transforming into frustration, insecurity, negativity toward local culture, glorification of home culture, exaggerated responses to minor problems, withdrawal and/or depression. Gradual Adjustment -With time, you'll begin to orient yourself to a different set of cultural practices and feel increasingly comfortable and confident in your new surroundings. Your sense of humor, which may have been lying dormant for a while, will reemerge. Reentry or Reverse Culture Shock -Upon returning home, you will be faced with integrating your abroad experience with life in the United States, where you might feel disoriented, out of place, or changed by your experience in a way that makes relating to family and friends difficult." (http://glimpse.org/) Here are a few ways to cope with culture shock:
The feelings of culture shock are unavoidable, but recognizing their existence and knowing about them in advance will help you prepare yourself to accept the temporary discomfort and learn more from the experience. Everyone experiences culture shock and adjustment differently. Do research before leaving to try to understand what to expect, and enjoy the journey! KNOW YOUR HOST COUNTRY Researching your host country is one way to reduce culture shock, and also to be a responsible traveler and citizen of the world. Here are some questions to consider about the culture and history of your host country. Try to answer as many of them as you can before you leave. If you need help finding the answers, use the resources listed in this handbook. Also, talk to international students on campus, or students who have already studied abroad. If you haven?t met any of them, make an effort to do so! The Study Abroad Office can help. Politics: Who is the country's leader? What is the country's current political structure? History: What is the history of the relationships between this country and the United States? Who are the country's most important national heroes and heroines? Who are the most widely admired public figures today? Language: Are languages spoken besides English? What are the political and social implications of language usage? Holidays: What are the national holidays? Why are they celebrated? Will the university, banks, post office, or other businesses be closed? Religion: What is the predominant religion? Does religion play an important role in the political and social life of the average citizen? What are the most important religious observances and ceremonies? How do members of the predominant religion feel about other religions? Social norms: What is the attitude toward drinking? What things are taboo in this society? What are some of the prevailing attitudes toward divorce? Toward extra-marital relations? Toward homosexuality? Toward contraception? Laws: What is the legal age for drinking alcohol? What other laws might affect your daily life (driving, traffic, drugs, visa regulations, employment)? Family: Are typical families nuclear or extended? At what age to people normally move out of their parents? home? Shopping: Is the price asked for merchandise fixed or are customers expected to bargain? How is the bargaining conducted? If, as a customer, you touch or handle merchandise for sale (including such things as fruit or linen tablecloths), will the seller in the store or market think you are knowledgeable, inconsiderate, within your rights, completely outside your rights? Other? Daily life: How do people organize their daily activities? What is the normal meal schedule? Is there a daytime rest period? What is the customary time for visiting friends? What is the normal work schedule? Communication: How long do people talk when they use the telephone? Do friends call each other frequently to chat? How do people feel about having other people make long-distance (overseas) calls from their private house phones? Food: What foods are popular and how are they prepared? Clothing: What is the usual dress for women? For men? Are pant or shorts worn? If so, on what occasions? Is it o.k. to wear jeans or tennis shoes in certain settings? Is it o.k. to wear sleeveless shirts? What are expectations for dressing for class, a family dinner, or a more formal event? Medical care: How is medical care structured (private or public hospitals)? How is medical insurance structured -am I covered by my U.S. insurance, or does the host country government require additional insurance? SEVEN LESSONS FOR CROSS-CULTURAL UNDERSTANDING Taken from Cross-Cultural Dialogues: 74 Brief Encounters with Cultural Differences by Craig Storti One: Don't assume everyone is the same. Two: What you think of as normal behavior may only be cultural. Much of human behavior is universal but certainly not all. Before you project your norms on the human race, consider the possibility that you might be making incorrect assumptions. Three: Familiar behaviors may have different meanings. The same behavior - saying "yes", for example - can exist in different cultures and not mean the same thing. Just because you've recognized a given behavior, don't assume you've understood it. Four: Don't assume that what you meant is what was understood. You can be sure of what you mean when you say something, but you can't be sure how this is interpreted by someone else. Check for signs that the other person did or did not understand you. Five: Don't assume that what you understood is what was meant. We all hear what others say through the medium of our own experience. You know what those words mean to you, but what do they mean to the person speaking them? Six: You don't have to like or accept "different" behavior, but understanding where it comes from may help you find ways to deal with it. Seven: Most people do behave rationally; you just have to discover the rationale. AMERICAN CULTURAL VALUES & ASSUMPTIONS Of course Americans, like any other cultural group, are a collection of individuals and we are extremely diverse! However, most visitors to the U.S. and most cultural anthropologists would argue that as a group, Americans tend to hold the following cultural values, some of which are very different from those of other cultures. (Adapted from American Ways: A Guide for Foreigners in the U.S., Gary Althen.) Individualism & Independence : We see ourselves as individuals, responsible for our own situations. We emphasize self-fulfillment. We give choices even to very young children, and believe that it's wrong to expect individuals to always sacrifice their wants and needs for the good of the group. We admire individuals who fought their way to the top, do something first or the longest or the best. We define ourselves by what we do, not by our birth situation. Privacy : We assume that everyone needs time alone. In some cultures one is rarely alone and all translations of the word "privacy" carry a negative connotation of being isolated. U.S. children often have their own rooms and their own possessions. We have rules about confidentiality. Egalitarianism: We generally express strong belief in the principle that all people are created equal, with equal opportunities; yet most Americans will admit that discrimination (racism and sexism) still exists in the U.S. We tend to enjoy stories of "self-made" individuals who rise from poverty to riches through hard work and initiative. Most Americans believe that individuals control their own destinies; children are told "you can be whatever you want to be." We generally don't like displays of social status - being bowed to, deferred to, etc. We show respect in more subtle ways; tone of voice, order of speaking and seating arrangements (getting the most comfortable chair). Children are often allowed or encouraged to question their parents and "discuss" their parents' decisions. Questioning professors is often highly valued, and bosses often go out of their way to seem like "one of the gang". We chitchat with taxi drivers, waiters, bellmen, doctors, and lawyers. We give respectable titles to all jobs (sanitation worker). Time : We are very concerned with time and efficiency and look for faster and more efficient ways of doing things. We talk about not "wasting time" or about "saving time" -in many cultures time just is. We value organization and punctuality. We make "to do" lists, plan our leisure time, carry calendars and schedules. Informality : We use first names, even with people older than we are and people who have more social status. We use idiomatic speech, prop our feet up on desks, wear informal clothing on many occasions. Future oriented : We are less concerned with history than other cultures (in explaining conflicts, people from other cultures may go back several centuries) We value new things and ideas more than the old - products are advertised as "new and improved". We believe we can and should improve our situation, as in "Don't just stand there, DO something." Some other cultures have more of a reverence for the past, and believe that it's arrogant for human beings to believe they can change their fate. Achievement and action oriented : We value hard work and continually want to improve our situation. We feel that we never achieve enough and should always keep bettering ourselves. We are always doing something and we feel bored or guilty after "doing nothing" for several hours. Honesty and Directness: We value "getting to the point" more than maintaining "face" (prestige or dignity). We look up to the person who tells us directly and honestly when he is upset about something. We do not like to have a third person mediate. We believe it's important to tell the truth even though it may put us in an unfavorable light. Some other cultures are more concerned with "saving face" and may say something indirectly or put a more positive spin on the situation in order to do so. RETURNING HOME: A GUIDE FOR STUDY ABROAD RETURNEES You went, you saw, you conquered. And now, you're back. Coming home from an extended period abroad can cause a confusing mixture of feelings, both positive and negative. You will probably remember hearing about culture shock at your pre-departure orientation. Most of you probably also remember experiencing it, to one degree or another, while you were abroad. What you may not have been prepared for is the re-entry shock of coming home. Just as with culture shock, re-entry shock encompasses a wide range of feelings and responses, from mild frustration or fatigue to feelings of alienation and depression. Everyone's experience is different, but some aspects of re-entry shock typically mentioned by students are listed below. Reasons for Re-entry Shock : 1. Realities vs. expectations 2. Personal changes and growth 3. Becoming ordinary 4. Isolation from changes at home Symptoms of Re-entry Shock: Re-entry shock symptoms can be very similar to those of culture shock, and will also vary tremendously in specifics and in intensity from person to person. There is no standard reaction ? your experience, whatever it is, is normal. Some common symptoms are: disruptions in sleeping or eating habits; fatigue; irritation; problems with concentration (mentally wandering abroad); feelings of isolation; and depression. Ways to Combat Re-entry Shock Getting over re-entry shock is a balancing act. On the one hand, you don't want to devalue your experience abroad; on the other hand, you need to find ways to fit back into your life in the U.S. There are many ways to integrate your experience abroad with your life here. Think about some of the ways that you got over culture shock while you were abroad; becoming involved with activities, forming a routine, trying to interact with host-country, international, and other U.S. students. These can also be very helpful ways to get over re-entry shock. On the following pages, you'll find suggestions for ways to continue your international experience here at NC State, as well as suggestions for possible additional experiences abroad. Whatever route you choose to follow, one way to ensure a successful re-entry is to find a peer group. Your fellow returnees are one of your best sources of support and of common experience; you're all in the same boat, so remember that you can help each other! Also, keep in touch with friends from your host country. You'll enjoy having those ties even years from now. Make Use of Your International Experience Get Involved at NC State! There are many opportunities to get involved with study abroad or international issues after you return to campus. Contact the Study Abroad Office about volunteering at the Study Abroad Fair, International Orientation, Pre-Departure Orientation, or Peer Presenting. Contact the Office of International Services about programs such as the English Conversation Club, International Culture Club, or Culture Corps. Get involved with Alexander Global Village, or any number of clubs and organizations available on campus or in Raleigh. Get involved in the community -no matter where you are! Even after you graduate, no matter where you live, you will probably find a way to utilize your experience and knowledge. Volunteer with international organizations, become an ESL tutor, or look for international student "buddy" programs at a local university. Post-Graduate Opportunities Abroad There are MANY opportunities to work overseas for students and recent graduates. However, there are also some realities that you need to be aware of before beginning your international job search.
How to get started :
Researching your options : A Word of Caution: There are no "right" answers to these questions; you must make your own decisions about what your criteria are for the program you want. Finally, ask to contact former participants of the program. Any reputable organization should be able to put you in touch with others who have participated and who will be able to give you an unbiased assessment of the good and bad points of the program. Links to a number of opportunities can be found on this website and there are several reference materials in the Study Abroad Office. Here are some further recommendations: Live & Work Abroad: A Guide for Modern Nomads by Huw Francis and Michelyne Callan Survival Kit for Overseas Living: For Americans Planning to Live and Work Abroad by Robert L. Kohls Work Abroad: The Complete Guide to Finding a Job Overseas by Clayton A. Hubbs Teaching English Abroad by Susan Griffith Blogs: www.blogabroad.com Currency conversions: www.oanda.com Department of State Registration: https://travelregistration.state.gov/ibrs Guides: Culture Shock! A Guide to Customs and Etiquette (book series) Health Insurance: www.hthstudents.com International Calling: International Student ID Card: www.myisic.com Passports: http://travel.state.gov Registration and Records: www.ncsu.edu/registrar Scholarships & Financial Aid: www7.acs.ncsu.edu/financial_aid Student Travel: Study Abroad Office: http://studyabroad.ncsu.edu Translations: Traveler's Health: www.cdc.gov/travel U.S. Customs & Border Protection: www.customs.ustreas.gov/xp/cgov/travel U.S. Department of State (including passport and visa information): www.state.gov Webmail: http://webmail.ncsu.edu |
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