Faculty are urged to consult with the Study Abroad Office (SAO) as soon as they know they may want to develop a new program. For new programs, planning is generally a two-year process. A great deal of effort goes into developing strong academic international experiences, and the amount of time needed should not be underestimated. The SAO, therefore, requires all new program proposals for programs planned for the following academic year to be submitted in full by the last day of classes of the spring semester.
For example, a proposal for a summer program departing in May 2015 should ideally be researched during summer and fall of 2013 and submitted for approval by the proposal deadline date in April, 2014. The Faculty Director would then gather any additional necessary program details over summer 2014 and work with the SAO to create a program flyer, program brochure webpage, and application in time for the Study Abroad Fair in October.
Faculty-led study abroad programs meet the following criteria:
- are taught outside the United States
- involve an NC State faculty member (including adjunct) or staff member either as instructor or on-site program coordinator
- involve groups of students going to the same location for the same time period
- offer courses or are part of a course for which students could earn NC State credit
- the entire course may take place abroad, or
- an on-campus course may contain an embedded overseas component as a complement to the campus.
- typically offer off-model courses, which are self-supporting and do not involve regular tuition payments
- are sponsored or supported by NC State University
It is not necessary to submit a new program proposal for international activity in which:
- no academic credit is earned
- no NC State faculty or staff member is accompanying any portion of the program
- students take courses overseas individually, not in a group. Examples include semester-length exchanges, independent study abroad or credit-bearing internships in which the faculty member does not accompany the student overseas.
The SAO offers faculty-led programs of different duration:
- Summer Programs generally last over 21 days.
- Short-Term Programs generally last 14 days or less, whether that program is during winter break, spring break or during the summer.
- Semester or Year Programs last either a full semester or an academic year.